The University of Edinburgh Guide to Information

How to use the Guide to Information

This page gives some guidance on using the Guide to Information. The guidance is divided under the following headings:

  1. How is the Guide to Information structured?
  2. University of Edinburgh website
  3. Viewing the Guide to Information

    Expanding the tree
    Collapsing the tree
    Viewing group and information class descriptions
    Viewing section details
  4. Searching the Guide to Information

  5. Quick search
    Limiting your search
    Search tips

If your question is not answered here, or you would like further assistance please contact the Records Management Section for assistance.

1. How is the Guide to Information structured?

The Guide to Information is divided under headings to help you find the information you are looking for. The Guide to Information is divided into 18 broad categories or groups of information. Each section entry describes the information that the University is making available through the publication scheme and says how you can obtain that information.
The Guide to Information uses a tree structure to depict the list of information and the headings. The tree structure can be found on the view page which you can look at by clicking on the "View" link at the top of this page. Guidance on navigating the tree is given below, "Viewing the Guide to Information".

As well as browsing the publication scheme using the tree structure you can search the Guide to Information using search page. Click on the "Search" link at the top of this page. Guidance on searching the Guide to Information is given below, http://www.pubs.recordsmanagement.ed.ac.uk/index.cfm?event=search

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2. University of Edinburgh website

Much of the information made available through the Guide to Information is available on the University's website. Where this is the case the Guide to Information gives a link to where the information can be found on the University website. However, please note that once you have left the publication scheme and started browsing the University website not all of the information on the website is being made available through the publication scheme. The University's colleges, support groups, schools, subject areas and other units, publish a vast amount of information on the Internet, most of which is not included in the publication scheme.

You can browse and search the information on the University website from the university search page at http://www.ed.ac.uk/search.
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3. Viewing the Guide to Information

The Guide to Information uses a tree structure to navigate around the information contained in the publication scheme. The tree structure comprises the names of the categories or groups of information and sections, which are described above, "How is the Guide to Information structured?"

The following paragraphs give guidance on how to browse the Guide to Information. Once you have read the guidance below, you can browse the Guide to Information by going to the view page by clicking on the "View" link at the top of this page. The view page lists the 18 top-level headings, or group names.

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3.1. Expanding the tree

To see the full list of all group names, and section names click on the "Expand entire scheme" link.

To see the categories under each of the groups click on the "Expand all groups" link.

To see the information categories and sections under a particular group click on the + next to the group name you are interested in, and then click on the + next to the information category name you want to see the section entries for.

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3.2. Collapsing the tree

To close the tree click on the "Collapse entire scheme" or "Collapse all groups" links.

To close a particular part of the tree click on the - next to the group or information category you want to close.

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3.3. Viewing group and information category descriptions

To see a text description of the information available under a particular information category click on the name of the information category.

A new, small, window will appear containing a text description of the information listed under that heading. To close the new window click on the "close window" button.

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3.4. Viewing section details

To see the details of the information being made available through the publication scheme navigate through the tree to the section name that you are interested in, and click on the section name. For example if you want to know where to find the University -

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4. Searching the Guide to Information

As well as browsing the Guide to Information using the tree structure on the view page you can search the publication scheme for a particular word or phrase.

The following paragraphs give guidance on how to search the Guide to Information. Once you have read the guidance below, you can search the Guide to Information by going to the search page by clicking on the "Search" link at the top of this page.

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4.1. Basic search

To do a basic search of the whole publication scheme -

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4.2. Advanced search

Unlike the basic search, the advanced search does offer a keyword search but it will only look for matches in the section or description fields.

You can limit your search to:

  1. A particular group or information class in the Guide to Information
  2. A particular College, Support Group, School, Subject area or Unit
  3. Both a particular part of the Guide to Information and a particular part of the University

a. To limit your search to a particular group or information class in the Guide to Information -

b. To limit your search to a particular area of the University -

c. To limit your search to both a particular part of the publication scheme and a particular part of the University -

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4.3. Search tips

If your search does not return any results or does not return the results you want you could try some of the following -

If you cannot find the information you are looking for in the publication scheme you could try searching the University websites for it. To do so -

Alternatively, please contact the Records Management Section for assistance. We are happy to help.

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