The University of Edinburgh Guide to Information

University Of Edinburgh Guide to Information


1. Introduction to the Guide to Information

The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all Scottish public authorities make certain types of information available routinely, and provide a guide to information telling the public how to access the information and what it might cost.

This Guide to Information also contains details of the environmental information that we routinely make available under the Environmental Information (Scotland) Regulations 2004 (the EI(S)Rs).

The University of Edinburgh has adopted the Model Publication Scheme 2013 produced by the Scottish Information Commissioner, who is responsible for enforcing FOISA. This scheme has been approved until 31 May 2017.
You can see this scheme at the Commissioner's website http://www.itspublicknowledge.info/MPS or by contacting us at the address below.

We have made a commitment to publish information which we hold which falls within the classes of information in the scheme. This Guide to Information describes the information which we publish in accordance with the scheme, and how you can access this information.

We are obliged by FOISA to have due regard to the public interest in providing access to the information that we hold which relates to:


  • the services we provide;
  • the costs of those services;
  • the standard of those services;
  • the facts that inform the important decisions we take; and
  • the reasoning that informs our decisions.

This Guide to Information was prepared by the Scottish Higher Education Information Practitioners Group, under the auspices of Universities Scotland's Secretaries Group. SHEIP consulted the public authorities to be covered by the Guide, to assess what information should be included in the Guide, taking account of reviews of information requests, and assessments of previous publication scheme feedback.


2. Accessing information under the scheme


Our Guide to Information provides more details of the information available under the scheme, along with additional guidance on how the information falling within each class may be accessed.

Online:

Most information listed in our Guide to Information is available on our website. In many cases a link within
Section 8: Categories of information will direct you to the relevant page or document. Where no such link is present, you can find this information using our website's Search facility at http://www.pubs.recordsmanagement.ed.ac.uk/index.cfm?event=search

By email:

If the information you seek is not published on our website, we can send it to you by email, wherever possible. Please email: recordsmanagement@ed.ac.uk

By phone:

Information provided through the scheme can also be requested from us over the telephone. Please call 0131 651 4099 to request information available under this scheme.

By post:

Information under the scheme may also be available in paper copy form. Please address your request to: The Records Management Section, Old College, South Bridge, Edinburgh EH8 9YL.
When writing to us to request information, please include your name and address, full details of the information or documents you would like to receive, and any fee applicable (see Section 4: Our charging policy for further information on fees).
Please also include a telephone number so we can telephone you to clarify any details, if necessary.

By inspection at our premises:

Some of the information that we publish in accordance with the scheme may be available for inspection on site. In such cases, this will be set out within Section 8: Categories of information, and contact details will be provided within the relevant class.

3. Information that we may withhold :

Our aim in maintaining this Guide is to be as open as possible. All information covered by the publication scheme can either be accessed through our website, or will be provided promptly following our receipt of your request.

If a document contains information that the University may legitimately wish to exempt from disclosure under an appropriate section of Scotland's freedom of information laws, (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will inform you that we have done so and provide an explanation of why the information is withheld.

The Scottish Information Commissioner's guidance on information that may be exempt from publication is available here: http://www.itspublicknowledge.info/Law/FOISA-EIRsGuidance/Briefings.asp#exemptions

If you wish to complain about any information which has been withheld from you, please refer to Section 7 Contact us.

4. Our charging policy :

Wherever possible, information contained within our Guide is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email. Where this is not the case it will be stated in Section 8: Categories of information

We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to the authority, as set out below.

In the event that a charge is to be levied, you will be advised of the charge and how it has been calculated.
Information will not be provided to you until payment has been received.

Reproduction costs:


Where charges are applied, photocopied information will be charged at a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).

Computer discs will be charged at the rate of £1.00 per CD-Rom.

Postage cost :


We will pass on postage charges to the requester at the cost to the authority of sending the information by first class post.

Publications cost:

There are also a small number of publications for which the University of Edinburgh makes a charge. These documents include academic journals such as Scottish Studies and publications produced by the University library. These publications will be charged at the cover price, plus actual postage costs, as charged by the Royal Mail. Details of any individual charges which differ from the above charging policy are provided within Section 8: Categories of information

5. Our copyright policy

Information obtained from this publication scheme cannot be copied or reproduced without formal permission. Such permission will usually be granted provided it is copied or reproduced accurately, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged.

The publication scheme may, however, contain information where the copyright holder is not the University of Edinburgh. In most cases the copyright holder will be obvious from the documents. In cases where the copyright is unclear, however, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material or in any other way breaching the rights of the copyright holder. Wherever possible, this scheme will indicate where we do not own the copyright on documents within Section 8: Categories of information.

Information about Crown copyright material is available on the website of the Queen's Printer for Scotland at http://www.oqps.gov.uk We can provide you with a copy of this information if you do not have internet access.


6. How to access information not available under this scheme

If the information you are seeking is not available under this publication scheme, then you may wish to request it from us. Please write or email us using the contact details below.

Guidance on making an information request is available at: http://www.ed.ac.uk/records-management/access-to-information

7. Contact us

You can contact us for assistance with any aspect of this guide to information. We will be pleased to hear your comments and suggestions, work to resolve any complaints, or advise you on how to ask for information that we do not routinely publish.
The Records Management Section, Old College, South Bridge, Edinburgh EH8 9YL

Email: Recordsmanagement@ed.ac.uk
0131 650 4099



The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336

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