University Of Edinburgh Guide to Information


1. Introduction to the Guide to Information

The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all Scottish public authorities make certain types of information available routinely, and provide a guide to information telling the public how to access the information and what it might cost.

This Guide to Information also contains details of the environmental information that we routinely make available under the Environmental Information (Scotland) Regulations 2004 (the EI(S)Rs).

The University of Edinburgh has adopted the Model Publication Scheme 2013 produced by the Scottish Information Commissioner, who is responsible for enforcing FOISA. This scheme has been approved until 31 May 2017.
You can see this scheme at the Commissioner's website http://www.itspublicknowledge.info/MPS or by contacting us at the address below.

We have made a commitment to publish information which we hold which falls within the classes of information in the scheme. This Guide to Information describes the information which we publish in accordance with the scheme, and how you can access this information.

We are obliged by FOISA to have due regard to the public interest in providing access to the information that we hold which relates to:


  • the services we provide;
  • the costs of those services;
  • the standard of those services;
  • the facts that inform the important decisions we take; and
  • the reasoning that informs our decisions.

This Guide to Information was prepared by the Scottish Higher Education Information Practitioners Group, under the auspices of Universities Scotland's Secretaries Group. SHEIP consulted the public authorities to be covered by the Guide, to assess what information should be included in the Guide, taking account of reviews of information requests, and assessments of previous publication scheme feedback.


2. Accessing information under the scheme


Our Guide to Information provides more details of the information available under the scheme, along with additional guidance on how the information falling within each class may be accessed.

Online:

Most information listed in our Guide to Information is available on our website. In many cases a link within
Section 8: Categories of information will direct you to the relevant page or document. Where no such link is present, you can find this information using our website's Search facility at http://www.pubs.recordsmanagement.ed.ac.uk/index.cfm?event=search

By email:

If the information you seek is not published on our website, we can send it to you by email, wherever possible. Please email: recordsmanagement@ed.ac.uk

By phone:

Information provided through the scheme can also be requested from us over the telephone. Please call 0131 651 4099 to request information available under this scheme.

By post:

Information under the scheme may also be available in paper copy form. Please address your request to: The Records Management Section, Old College, South Bridge, Edinburgh EH8 9YL.
When writing to us to request information, please include your name and address, full details of the information or documents you would like to receive, and any fee applicable (see Section 4: Our charging policy for further information on fees).
Please also include a telephone number so we can telephone you to clarify any details, if necessary.

By inspection at our premises:

Some of the information that we publish in accordance with the scheme may be available for inspection on site. In such cases, this will be set out within Section 8: Categories of information, and contact details will be provided within the relevant class.

3. Information that we may withhold :

Our aim in maintaining this Guide is to be as open as possible. All information covered by the publication scheme can either be accessed through our website, or will be provided promptly following our receipt of your request.

If a document contains information that the University may legitimately wish to exempt from disclosure under an appropriate section of Scotland's freedom of information laws, (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will inform you that we have done so and provide an explanation of why the information is withheld.

The Scottish Information Commissioner's guidance on information that may be exempt from publication is available here: http://www.itspublicknowledge.info/Law/FOISA-EIRsGuidance/Briefings.asp#exemptions

If you wish to complain about any information which has been withheld from you, please refer to Section 7 Contact us.

4. Our charging policy :

Wherever possible, information contained within our Guide is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email. Where this is not the case it will be stated in Section 8: Categories of information

We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to the authority, as set out below.

In the event that a charge is to be levied, you will be advised of the charge and how it has been calculated.
Information will not be provided to you until payment has been received.

Reproduction costs:


Where charges are applied, photocopied information will be charged at a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).

Computer discs will be charged at the rate of £1.00 per CD-Rom.

Postage cost :


We will pass on postage charges to the requester at the cost to the authority of sending the information by first class post.

Publications cost:

There are also a small number of publications for which the University of Edinburgh makes a charge. These documents include academic journals such as Scottish Studies and publications produced by the University library. These publications will be charged at the cover price, plus actual postage costs, as charged by the Royal Mail. Details of any individual charges which differ from the above charging policy are provided within Section 8: Categories of information

5. Our copyright policy

Information obtained from this publication scheme cannot be copied or reproduced without formal permission. Such permission will usually be granted provided it is copied or reproduced accurately, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged.

The publication scheme may, however, contain information where the copyright holder is not the University of Edinburgh. In most cases the copyright holder will be obvious from the documents. In cases where the copyright is unclear, however, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material or in any other way breaching the rights of the copyright holder. Wherever possible, this scheme will indicate where we do not own the copyright on documents within Section 8: Categories of information.

Information about Crown copyright material is available on the website of the Queen's Printer for Scotland at http://www.oqps.gov.uk We can provide you with a copy of this information if you do not have internet access.


6. How to access information not available under this scheme

If the information you are seeking is not available under this publication scheme, then you may wish to request it from us. Please write or email us using the contact details below.

Guidance on making an information request is available at: http://www.ed.ac.uk/records-management/access-to-information

7. Contact us

You can contact us for assistance with any aspect of this guide to information. We will be pleased to hear your comments and suggestions, work to resolve any complaints, or advise you on how to ask for information that we do not routinely publish.
The Records Management Section, Old College, South Bridge, Edinburgh EH8 9YL

Email: Recordsmanagement@ed.ac.uk
0131 650 4099

Categories Of Information

The categories of information being made available through the publication scheme are grouped under 18 broad categories or groups of information. Each category has one or more section entries describing the information being made available, how to obtain the information and what (if any) charge is made for the information.

1 GENERAL INFORMATION

This category covers general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it. It is aimed at providing very general information for the public. More detailed information will be provided in other categories.

1.1 Name and address

The name of the institution, and the address of its principal office

University of Edinburgh

Definition Name of University and address of its principal office.
Withheld information
Timescale Of Availability This information is available immediately it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

1.2 Principal officers

Names of the principal officers of the institution. Roles and responsibilities of senior officers. Responsibilities of and (work related) biographical details of people who make strategic and operational decisions about the performance of function and/or delivery of services.

Responsibilities of and (work related) biographical details

Definition Responsibilities of and (work related) biographical details of the people who make strategic and operational decisions about the performance of function and/or delivery of services.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

University of Edinburgh Principal Officers

Definition Names and responsibilities of the principal officers of the University
Withheld information
Timescale Of Availability This information is available immediately it has been approved
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

1.3 Contact information

Information on how to contact the institution

Contacting the University

Definition Information on how to contact the University.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

1.4 Location

Information on the institution's principal and other main locations, including campus maps

The University's Location

Definition Addresses for the University's main locations and campus maps.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

1.5 Opening hours

Opening hours of the institution's principal office(s)

Registry Opening Hours

Definition Registry Office opening hours
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry Front Office, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 2845.
Fee Information

Library Opening Hours

Definition Opening hours of the Library sites.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printed guides available on request from Main Library Helpdesk. The IS Helpdesk may be contacted: by email: IS.Helpdesk@ed.ac.uk, by telephone: 0131 650 3409, by fax: 0131 651 5041, in person: Ground Floor, Main Library, George Square
Fee Information

1.6 Academic year dates

Information on the dates of the institution's academic years

Academic Year Dates

Definition The University's academic year dates.
Withheld information
Timescale Of Availability This information is available immediately it has been published.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

1.7 Holidays

Dates of closure of the institution

University Holidays

Definition Dates when the University is closed.
Withheld information
Timescale Of Availability This information is available immediately it has been published.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Library holidays

Definition Holidays in the Library sites.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printed guides available on request from Main Library Helpdesk. The IS Helpdesk may be contacted: by email: IS.Helpdesk@ed.ac.uk, by telephone: 0131 650 3409, by fax: 0131 651 5041, in person: Ground Floor, Main Library, George Square
Fee Information

1.8 Complaints

Procedures on how to complain about the institution

See also "Student Complaint Procedures"

Definition See also "13.20 Student Administration and Support - Student complaints" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Library Complaints Procedures

Definition Procedures on how to give feedback about the Library.
Withheld information
Timescale Of Availability This information is reviewed periodically and updated immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "College of Humanities and Social Science: Admissions Feedback, Complaints and Appeals"

Definition See "13.2 Student Administration and Support - Admissions" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Complaining to or about the University of Edinburgh

Definition Guidance on where to initiate a complaint to the University.
Withheld information
Timescale Of Availability This information is updated as required, and is available within four weeks of amendments being approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

1.9 Document serving

Arrangements for serving official documents on the institution

Document Serving

Definition Arrangements for serving official documents on the University.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

2 ACCESS TO INFORMATION AND RECORDS MANAGEMENT POLICIES

This category tells people how to request information from the institution, both under the Freedom of Information (Scotland) Act and the Data Protection Act. It also covers institutional procedures for these pieces of legislation.

2.1 How to make a request for information

Details of how to request information from the institution

Guidance on Making a Request for Information

Definition Guidance document on how to make a request for information.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Freedom of Information Contact

Definition Contact details for the University's freedom of information contact.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available A print out from the web page(s) is available from the Records Management Section.
Fee Information

2.2 Information legislation policies

Institutional policies and procedures on Freedom of Information, Data Protection and Environmental Information

Access to Information Procedures

Definition Procedure documents and guidelines on giving access to information and freedom of information issues.
Withheld information
Timescale Of Availability This information is updated as required and is available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Records Management Framework

Definition The University's records management framework document.
Withheld information
Timescale Of Availability This information is updated as required and is available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Data protection policy

Definition The University's data protection policy document
Withheld information
Timescale Of Availability This information is updated as required and is available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Data protection procedures

Definition Procedure documents and guidelines on data protection issues
Withheld information
Timescale Of Availability This information is updated as required and is available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Environmental information charging policy

Definition Environmental information charging policy
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Paper copy available on request from the Records Management Section
Fee Information

2.3 Records management and archiving policy

Policies and guidance relating to our records mangagement, records and information retention and archiving policies.

Records management policy framework

Definition Records management policy framework
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

University archive collections policy

Definition University archive collections policy
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

3 GOVERNANCE

This category covers information relating to the way the institution is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information which may damage the commercial interests of any institution or individual, information which may threaten the health and safety of specific individuals, or information which may prejudice the effective conduct of public affairs.

3.1 Legal framework

Information on how the institution was established and its standing from a legal perspective

Draft Ordinances and Resolutions

Definition Draft Ordinances and Resolutions approved by Court and issued for comment and observation to the Privy Council (Ordinances only), the General Council and the Senatus Academicus.
Withheld information
Timescale Of Availability This information is available one working day after draft approved by Court.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Constitution of the University

Definition Acts, Ordinances and Resolutions affecting the University of Edinburgh from 1858.
Withheld information
Timescale Of Availability Four weeks after yearly review and amendment of document.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

3.2 Governance structure

The institution's governance structures and operational procedures

University Court

Definition Membership, meeting dates, minutes, agendas and papers of the University Court.
Withheld information
Timescale Of Availability Membership and programme of meeting dates four weeks after approved. Minutes four weeks after approved by Court. Agenda and papers on day of meeting.
Electronic Availability
Other Formats Available Printouts from the web pages are available from Records Management Section. Papers of last years meetings are available in hardcopy only from Dr K Novosel, The University of Edinburgh, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9143
Fee Information

Main Committees of University

Definition List of the Committees of the Court and Joint Committees with the Senatus Academicus.
Withheld information
Timescale Of Availability Four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Statement of Court's Primary Responsibilities

Definition Statement of the Court's principal areas of responsibility including identification of key individuals and a summary of responsibilities that the Court delegates to management.
Withheld information
Timescale Of Availability Information available four weeks after amendments to the Statement are approved by Court
Electronic Availability
Other Formats Available Printout(s) from the web pages are available from the Records Management Section
Fee Information

See also 'Senatus Academicus'

Definition See "3.7 Governance - Major Committees" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Governance Structure

Definition Descriptions of the University Court, Senatus Academicus, General Council, Curators of Patronage, Principal's Strategy Group, Central Management Group, Schools and Colleges, University of Edinburgh Development Trust.
Withheld information
Timescale Of Availability This information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Areas of Business Reserved to the University Court

Definition List of the areas of business reserved to the University Court.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Standing Orders of University of Edinburgh Court

Definition The Standing Orders of the University Court.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

External Membership of Court

Definition Statement on Court's expectation of its external members and experience and expertise Court seeks in these members.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

Delegation of Powers by University Court

Definition Consequential arrangements following the retiral of the Senior Vice Principal
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Court Effectiveness Review

Definition Court's statement of its view of its effectiveness following the review in the academic year 2009/2010.
Withheld information
Timescale Of Availability This information is a statement of the position in 2010.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

3.3 Governance precepts

The institution's arrangements for compliance with good governance precepts

Terms of Reference of the Internal Audit Department

Definition Formal Terms of Reference, as approved by University Court in 2009 and subsequently re-approved at intervals.
Withheld information
Timescale Of Availability This information is current until circumstances require an update. Any update must have Court approval.
Electronic Availability
Other Formats Available PDF version can be downloaded from web page. Records Management could supply hardcopy if requested
Fee Information

Financial Memorandum

Definition The agreement between Scottish Funding Council (SFC) and the University.
Withheld information
Timescale Of Availability This information is available four weeks after it has been issued to the University.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

3.4 Conflict of interests

The institution's conflict of interests policies

Code of Conduct for the University Court's business

Definition Copy of the University's Code of Conduct based on the Nolan Committee recommendations.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "Conflict of Interests Policy"

Definition See "9.3 Human Resources - Employment Terms" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

3.5 Register of interests

Institutional register of interests

University Court's Register of Interests

Definition Register of Court and other senior officer's interests in accordance with the Code of Conduct.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Photocopies of the Register are available from Dr K Novosel, The University of Edinburgh, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9143.
Fee Information

3.6 Institutional structure

A description of the institution's major organisational units and how these relate to each other

Organisational Structure Chart

Definition A chart showing the organisational structure of the University. In particular showing how the Colleges, Support Groups, Schools and Support Services relate to one another.
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "Calendar and Programmes of Study"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Organisational Structure for Court and Senatus Academicus

Definition Chart of the relationships between University Court and Senatus Committees.
Withheld information
Timescale Of Availability This information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Structure of Student and Academic Services Group

Definition Description of the organisational structure of SASG.
Withheld information
Timescale Of Availability This information is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Corporate Services Group Structure

Definition Description of the structure of Corporate Sevices Group.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Information Services Group Structure

Definition Description of the structure of the Information Services Group.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

College of Humanities and Social Science Management Structure: College Office and Senior Staff

Definition Description of the key people in the College's management and administrative structure and their contact details.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine Governance Arrangements

Definition Statement on the College of Medicine and Veterinary Medicine's Governance arrangements. d
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Structure of the College of Science and Engineering

Definition A description of the College of Science and Engineering's major organisational units and how these relate to each other.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

3.7 Major committees

The activities of major committees with devolved decision-making powers

UNIVERSITY LEVEL COMMITTEES

Definition The following University level committees are included in the publication scheme. Please see individual entries for further information. University Court; Senatus Academicus; Academic Policy Committee; Audit Committee; Central Management Group; Estates Advisory Group; Finance and General Purposes Committee; Information Technology Committee; Library Committee; Media and Learning Technology Committee; Nominations Committee; Risk Management Committee; Security (Advisory) Group; Senatus Postgraduate Studies Committee; Senatus Quality Assurance Committee; Senatus Undergraduate Studies Committee; Space Management Group; Student Affairs Forum; Student Survey Panel.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "University Court"

Definition See "3.2 Governance - Governance Structure" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Senatus Academicus

Definition Remit, membership, minutes, agendas and papers for the Senate (Senatus Academicus), the University's senior academic committee.
Withheld information
Timescale Of Availability Agendas and papers are available one week before the meeting. Minutes are available in draft at least one week before the subsequent meeting, where they are approved. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Audit and Risk Committee

Definition The remit and membership of the University's Audit Committee. Minutes, agendas and papers are not available on line. This replaces the Audit Committee which was disbanded from 1 August 2014.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved. For further information contact Dr Katherine Novosel.
Electronic Availability
Other Formats Available Printouts from web page(s) are available from the Records Management Section.
Fee Information

Central Management Group

Definition Remit, membership, minutes, agendas and papers for the Central Management Group.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after Court has considered the report of the meeting. The membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Estates Advisory Group (EPAG)

Definition Membership, remit, minutes and papers of the Estates Advisory Group (EPAG).
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9157.
Fee Information

University Finance & General Purposes Committee

Definition Committee disbanded from 1 August 2014. Membership, meeting dates, minutes, agendas, and papers of the University's Finance and General Purposes Committee.
Withheld information
Timescale Of Availability Membership list is available four weeks after any amendments have been made. Agenda, minutes and papers are available four weeks after Court has considered the report of the meeting.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Library Committee

Definition Minutes, agendas and papers of the Library Committee.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Nominations Committee

Definition Membership, meeting dates and report to Court of the Nominations Committee.
Withheld information
Timescale Of Availability Membership list is available four weeks after any amendments have been made. Dates of meetings once they have been confirmed. Other information four weeks after the Committee report has been approved by Court.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Risk Management Committee

Definition The remit, membership and risk management strategy of the University's Risk Management Committee.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Space Management Group (SMG)

Definition Membership, remit, minutes and papers ot the Space Management Group (SMG).
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9157.
Fee Information

Student Survey Ethics Committee (previously Student Survey Panel)

Definition Remit, membership and list of surveys reviewed by the Student Survey Panel.
Withheld information
Timescale Of Availability Database of surveys reviewed is updated quarterly. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Knowledge Management Strategy

Definition The University's Knowledge Management Strategy.
Withheld information
Timescale Of Availability This information is reviewed periodically. Amendments are available four weeks after approval.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Curriculum and Student Progression Committee

Definition Remit, agenda, papers and minutes of the Senatus Curriculum and Student Progression Committee
Withheld information
Timescale Of Availability Agendas and papers are available one week before the meeting. Minutes are available in draft at least one week before the subsequent meeting, where they are approved. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Researcher Experience Committee

Definition Remit, membership, agendas, papers and minutes of Senatus Researcher Experience Committee
Withheld information
Timescale Of Availability Agendas and papers are available one week before the meeting. Minutes are available in draft at least one week before the subsequent meeting, where they are approved. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Edinburgh College of Art, Minutes of Academic Council [Pre-1 August 2011]

Definition Minutes of the Academic Council of Edinburgh College of Art (ECA), prior to the merger between the University and ECA on 1 August 2011.
Withheld information
Timescale Of Availability This information is not updated and there are no timescale limitations
Electronic Availability
Other Formats Available Records are available in paper format. Please contact the Records Management Section.
Fee Information

Learning and Teaching Committee

Definition Remit, membership, agenda, papers and minutes of Senatus Learning and Teaching Committee.
Withheld information
Timescale Of Availability Agendas and papers are available one week before the meeting. Minutes are available in draft at least one week before the subsequent meeting, where they are approved. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Information Technology Committee (ITC)

Definition Agendas, papers and Minutes of the Information Technology Committee. http://www.itc.isg.ed.ac.uk/
Withheld information Prejudice to effective conduct of public affairs Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the maintenance of the convention of the collective responsibility of the Scottish Ministers; would, or would be likely to, inhibit substantially the free and frank provision of advice; or the free and frank exchange of views for the purposes of deliberation; or would otherwise prejudice substantially, or be likely to prejudice substantially, the effective conduct of public affairs.
Information is exempt information if its disclosure by a Scottish public authority (otherwise than under this Act) is prohibited by or under an enactment; is incompatible with a Community obligation; or would constitute, or be punishable as, a contempt of court.
Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Timescale Of Availability Agenda and papers are available on the committee intranet, four weeks after the papers have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Knowledge Strategy Committee (formerly Knowledge Management Committee)

Definition Agendas, papers and Minutes of the Knowledge Strategy Committee. http://www.committee.kmstrategy.ed.ac.uk/
Withheld information Prejudice to effective conduct of public affairs Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the maintenance of the convention of the collective responsibility of the Scottish Ministers; would, or would be likely to, inhibit substantially the free and frank provision of advice; or the free and frank exchange of views for the purposes of deliberation; or would otherwise prejudice substantially, or be likely to prejudice substantially, the effective conduct of public affairs.
Information is exempt information if its disclosure by a Scottish public authority (otherwise than under this Act) is prohibited by or under an enactment; is incompatible with a Community obligation; or would constitute, or be punishable as, a contempt of court.
Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Timescale Of Availability Agendas, papers and Minutes for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Quality Assurance Committee

Definition Remit, membership, agendas, papers and minutes of Senatus Quality Assurance Committee
Withheld information
Timescale Of Availability Agendas and papers are available one week before the meeting. Minutes are available in draft at least one week before the subsequent meeting, where they are approved. Membership is updated annually.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Edinburgh College of Art, Minutes of Board of Governors [Pre-1 August 2011]

Definition Minutes of the Board of Governors of Edinburgh College of Art (ECA), prior to the merger between the University and ECA on 1 August 2011.
Withheld information
Timescale Of Availability This information is not updated and there are no timescale limitations
Electronic Availability
Other Formats Available Records are available in paper format. Please contact the Records Management Section.
Fee Information

3.8 Subsidiary companies

Information on the names, addresses, broad functions and purposes of companies where the institution is a majority shareholder

Subsidiary Companies

Definition The names, addresses, description of broad functions and purposes of companies where the University is a majority shareholder.
Withheld information
Timescale Of Availability This information is updated annually in June and is available immediately thereafter.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

3.9 Honorary degrees

Policies, procedures and awards of honorary degrees

Policy on Honorary Degrees

Definition University policy relating to the confernment of Honorary Degrees.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 8116.
Fee Information

List of all recipients of Honorary Degrees

Definition A searchable database of all persons to receive award of an Honorary Degree from the University of Edinburgh since 1889.
Withheld information
Timescale Of Availability This information is updated annually and is available within six weeks of new honorary graduates being announced.
Electronic Availability
Other Formats Available Printouts from the web pages are available from the Records Management Section
Fee Information

3.10 Relationship with the General Council

The legal and structural basis of the institutions relationship with its General Council (or similar statutory bodies representing its graduates)

See also "Membership of the General Council"

Definition See "3.11 Governance - General Council" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Statutory Role of the General Council

Definition Summary of the statutory role of the General Council.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "Constitution of the General Council"

Definition See "13.11 Governance - General Council" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

3.11 General Council

Information on the operation and activities of the General Council.

General Council Statutory Half-Yearly Meeting

Definition Agendas, papers and minutes of the General Council Statutory Meeting. Agendas and minutes are published in the "Billet" which forms part of "Edit" the newsletter for alumni.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meting have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Membership of the General Council

Definition Description of the eligibility, fees and benefits of membership of the General Council of The University of Edinburgh.
Withheld information
Timescale Of Availability This information may be reviewed periodically. Amended information will be available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from the General Council Office, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131650 2152, email: General.Council@ed.ac.uk.
Fee Information

General Council Business Committee

Definition Membership, contacts, papers and minutes of the General Council Business Committee. Minutes of the Business Committee are published in the "Billet".
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available 30 days after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from the General Council Office, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131650 2152, email: General.Council@ed.ac.uk.
Fee Information

The "Billet"

Definition The "Billet" is the newsletter distributed to members of the General Council, and is included within "Edit" the newsletter for alumni.
Withheld information
Timescale Of Availability Published January and June. Available from the date of issue.
Electronic Availability
Other Formats Available Printed publication available from the General Council Office, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2152, email: General.Council@ed.ac.uk.
Fee Information

Constitution of the General Council

Definition Constitution and founding documents of the University's General Council.
Withheld information
Timescale Of Availability This information may be reviewed periodically. Amended information will be available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from the General Council Office, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131650 2152, email: General.Council@ed.ac.uk.
Fee Information

4 FINANCIAL RESOURCES

This category covers information on the institutions strategy and management of financial resources. The Finance Division provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities. Information that may damage any organisation or individuals commercial interests, personal information, or information which would disrupt the effective conduct of public affairs will be excluded from publication.

4.1 Financial statements

The institution's annual accounts

Financial Statements

Definition The University's annual Financial Statements.
Withheld information
Timescale Of Availability This information is compiled annually, and is available four weeks after lodgement with the Scottish Higher Education Funding Council.
Electronic Availability
Other Formats Available Hardcopy is available from the Finance Department, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 6509551, email: fisusers@ed.ac.uk.
Fee Information On-line access is free of charge. Hardcopies are charged at £5 per copy, payable with order.

Edinburgh College of Art Financial Statements [Pre-1 August 2011]

Definition Edinburgh College of Art's annual accounts, prior to the merger between the College and the University on 1 August 2011.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Hardcopy is available from the Finance Department, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 6509551, email: fisusers@ed.ac.uk.
Fee Information

Edinburgh College of Art Andrew Grant Scholarship Fund Financial Statements [Pre-1 August 2011]

Definition The Andrew Grant Scholarship Fund Trustees' Report and Financial Statements, prior to the merger between Edinburgh College of Art and the University on 1 August 2011.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

4.2 Budgets overview

Summary of budgetary allocations to major budgetary units

Budgets Overview

Definition Summary of Budgetary Allocations to University Colleges and Support Groups.
Withheld information
Timescale Of Availability This information is updated annually in January in respect of the current year.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

4.3 Financial regulations

Institution's financial administration manual

Financial Regulations

Definition The University's financial administration manual.
Withheld information
Timescale Of Availability This information is available immediately. Any revisions are available four weeks after they have been approved.
Electronic Availability
Other Formats Available Paper copies are available on request, email recordsmanagement@ed.ac.uk
Fee Information

4.4 Insurance

Summary information on the institution's major insurance policies

Insurance

Definition Summary information on the institution's major insurance policies.
Withheld information
Timescale Of Availability This information is updated annually in August and is available immediately thereafter.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information Printouts are available at 10 pence per page plus postage for paper copies, payable with order.

4.5 Senior staff remuneration

Principal's remuneration and statistical information on remuneration of other senior staff required to be published under the SHEFC Financial Memorandum

Senior Staff Remuneration

Definition The Principal's remuneration, and summary statistical information on the remuneration of other senior staff, published in accordance with the requirements of the Scottish Funding Council's Financial Memorandum. This information is published within the University's annual Financial Statements.
Withheld information
Timescale Of Availability This information is compiled annually, and is available four weeks after lodgement with the Scottish Funding Council.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Edinburgh College of Art Senior Management Expenses [Pre-1 August 2011]

Definition Edinburgh College of Art (ECA) senior management expenses, prior to the merger between ECA and the University on 1 August 2011.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Senior Staff expenses

Definition Senior Staff expenses
Withheld information
Timescale Of Availability Annually in December
Electronic Availability
Other Formats Available Paper versions available on request. Contact recordsmanagement@ed.ac.uk or 0131 6514099
Fee Information

Edinburgh College of Art Senior Staff Remuneration [Pre-1 August 2011]

Definition The Principal's remuneration, and summary statistical information on the remuneration of other senior staff, published in accordance with the requirements of the Scottish Funding Council's Financial Memorandum. This information is published in Edinburgh College of Art's annual financial statements, prior to the merger between the College and the University on 1 August 2011.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

4.6 Investments

Summary information on institutional endowments and investments

Investments

Definition Summary information on the University's endowments and investments.
Withheld information
Timescale Of Availability This information is compiled annually, and is available four weeks after lodgement of the University's annual Financial Statements with the Scottish Higher Education Funding Council.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

4.7 Budgetary processes

Policies and procedures for making budgetary allocations to major budgetary units.

Budgetary Processes

Definition Policies and procedures for making top-level budgetary allocations to University Colleges and Support Groups.
Withheld information
Timescale Of Availability This information is updated annually in June and is available immediately thereafter.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

5 CORPORATE PLANNING

This category provides information on the institutions mission and major strategic plans. Information that may damage any organisation or individuals commercial interests, personal information, or information which would disrupt the effective conduct of public affairs will be excluded from publication.

5.1 Mission

Institution's Mission statement

The University's Mission Statement

Definition The University's Mission Statement and goals.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Royal Dick School of Veterinary Studies Mission Statement

Definition Mission Statement
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

5.2 Corporate plan

Institution's corporate or Strategic Plan

The University's Strategic Plan

Definition The University's strategic plan.
Withheld information
Timescale Of Availability This information is available immediately it has been published.
Electronic Availability
Other Formats Available Paper copies available on request. Contact recordsmanagement@ed.ac.uk or 0131 651 4099
Fee Information

5.3 Strategies

Major institutional strategy documents

See also "Health and Safety Department Policy and Procedures"

Definition See "11.1 Health and Safety - Policies" for information on the contributions made by the Health and Safety department to University strategy."
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Estate Development"

Definition See "10.2 Physical Resources - Estate Development Plans" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Widening Participation Strategy"

Definition See "13.2 Student Administration and Support - Admissions" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Staffing Strategy

Definition The University's staffing strategy statement.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "Equal Opportunities"

Definition See "9.10 Human Resources - Equal Opportunities" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Procurement Policies"

Definition See "6.1 Procurement - Procurement Policies" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

The College of Medicine and Veterinary Medicine's Annual Plan

Definition The College of Medicine and Veterinary Medicine's Academic and Financial Plan.
Withheld information
Timescale Of Availability The plan is revised annually and is available within four weeks of final version being agreed.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

College of Science and Engineering strategic plans

Definition The College of Science and Engineering's planning document.
Withheld information
Timescale Of Availability This information is reviewed and updated annually, and is available four weeks after final approval.
Electronic Availability
Other Formats Available Hard copy is available from the Head of Planning and Communications, College of Science and Engineering, University of Edinburgh, Weir Building, King's Buildings, Edinburgh EH9 3JY
Fee Information

Equality and Diversity Strategy

Definition The University's Equality and Diversity Strategy.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Staff Development Strategy

Definition The University's staff development strategy.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

e-learning Strategy

Definition Strategic Plan for e-learning in University of Edinburgh
Withheld information
Timescale Of Availability Updated as required. Updated information is available within 4 weeks
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

5.4 Performance indicators

Indicators used by the governing body and senior management to measure overall institutional performance

University Performance Indicators: The Balanced Scorecard

Definition Overview of the Balanced Scorecard, with definitions of performance indicators contained in it. Time series data for each indicator covered by the Balanced Scorecard.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

5.5 Planning procedures

Internal procedures for planning and resource allocation

University Planning Procedures

Definition Summary description of internal procedures for planning and resource allocation.
Withheld information
Timescale Of Availability Four weeks after any amendments have been approved
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

College of Science and Engineering: Planning Guidance

Definition Guidance to Schools on development of annual plans.
Withheld information
Timescale Of Availability This information is reviewed and updated annually, and is available four weeks after final approval.
Electronic Availability
Other Formats Available
Fee Information

Guidance to Schools on development of annual plans

Definition
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

6 PROCUREMENT

This category provides information about the institutions procurement policies, procedures and arrangements. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence. Collaborative procurements may be led by central bodies such as Procurement Scotland, APUC Limited, Excel, NHS National Procurement or Central Government Procurement Centre of Expertise. Information about the procurement services these organisation prodive to the instituion may be obtained direct from the organisations.

6.1 Procurement policies

Institution's overall strategy for procurement of non-pay expenditure and policies for compliance with legal obligations on major procurement exercises

Procurement Policies

Definition Institutional and departmental strategy for the procurement of non pay expenditure and policies for compliance with legal obligations on major expenditure. Additional Institutional Procurement strategies and policies in this section are: the Sustainable Procurement Strategy,e-Procurement strategy, Print/Copy and Fair trade policies.
Withheld information
Timescale Of Availability This information is available four weeks after any revisions have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

6.2 Procurement procedures

Institution's procurement and purchasing manuals

Procurement Procedures

Definition Institutional and departmental procedures for the procurement of non pay expenditure.
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability This information is available four weeks after any revisions have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

6.3 Procurement contacts

Contact information for procurement and purchasing information

Procurement Contacts

Definition Staff contact details for procurement.
Withheld information Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability This information is available four weeks after any revisions have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

6.4 Tender documentation

EU-prescribed call for competition contract notices, invitations to tender, and pre-qualification questionnaire documentation for significant procurements

Current Procurements

Definition Publication of all EU level procurement notices. Call for competition.
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability This information is available immediately on release of the notice.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

6.5 Supplier contracts

EU-prescribed award notices of major contracts over EU thresholds

Awarded Contracts

Definition EU award notices of major contracts over the EU threshold.
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability This information is available immediately on release of the notice.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

7 MANAGEMENT OF RESEARCH

This category covers information relating to the institutions management and funding of its research activities, it does not include the actual results or data of research undertaken. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

7.1 Research funding

Statistical information on the major sources of the institution's research funding

Research expenditure of the College of Science and Engineering

Definition A summary of the College's research profile.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Biomedical Sciences: Current Research Grants

Definition List giving summary information about the current research grants within the School of Biomedical Sciences
Withheld information
Timescale Of Availability Updated monthly when necessary
Electronic Availability
Other Formats Available A print out of the web page is available from the Records Management Section
Fee Information

Research Funding

Definition Statistical information on the major sources of the institution's research funding.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

7.2 Research quality

Results of external measurement of the quality of the institution's research

Results of the Research Excellence Framework

Definition The University's performance in the Research Excellence Framework (REF). This was previously the Research Assessment Exercise (RAE).
Withheld information
Timescale Of Availability This information is available four weeks after notification of results from the external body.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

7.3 Research strategies

Summary information on institutional level strategic plans for research

College of Humanities and Social Science: Research Strategies

Definition College of Humanities and Social Science's strategic research plans.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Research Planning in the College of Medicine and Veterinary Medicine

Definition Summary research strategy for the College of Medicine and Veterinary Medicine.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

College of Science and Engineering strategic plans for research

Definition The College of Science and Engineering's strategic plans for research are described in the College Plan.
Withheld information
Timescale Of Availability This information is reviewed and updated annually, and is available four weeks after final approval.
Electronic Availability
Other Formats Available Hard copy is available from the Head of Planning and Communication; College of Science and Engineering, University of Edinburgh, Weir Building, King's Buildings, Edinburgh EH9 3JY
Fee Information

Research Strategies

Definition Summary information on the institutional level strategic plans for research
Withheld information
Timescale Of Availability Four weeks after any amendments have been approved
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

7.4 Research management structures

A description of the structures the institution uses to manage its research activity

See also "Directory of Experts"

Definition See "16.4 External and Community Relations - Public Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Organisation of research in the College of Medicine and Veterinary Medicine

Definition The College's Research Management Structure.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Clinical Sciences and Community Health Research

Definition List of the research centres located within the School of Clinical Sciences and Community Health.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

School of Molecular and Clinical Medicine: Research Management Structures

Definition Description of the Centres within the School of Molecular & Clinical Medicine.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available within 4 weeks of implementation.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Moray House School of Education: Research Centres

Definition A list of the research centres and funded research projects in the School of Education.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Scool of Social and Political Studies: Research Centres

Definition A list of the Research Centres and funded research projects in the School of Social and Political Studies
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Law's Research Centres

Definition The research Centres of the School of Law, with descriptions of their activities. The School's Associated Institutions are also listed.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Divinity Research Centres

Definition The School of Divinity's Research Centres, with descriptions of their roles and activities.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Biomedical Sciences: Research Centres and Groups

Definition Lists of the Research Centres and Groups within the School of Biomedical Sciences linking to their web pages.
Withheld information
Timescale Of Availability This information is updated when required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page is available from the Records Management Section.
Fee Information

7.5 Research support arrangements

Institution's procedures for supporting research

Administrative support for research activity in the College of Medicine and Veterinary Medicine

Definition Statement describing the College's support arrangements for research activity.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Arts, Culture and Environment Research Support Arrangements

Definition Details of Research Support Arrangements provided in the School of Arts, Culture and Environment. Details of arrangements for supporting and processing research grant applications is available from the School Research and Communications Assistant. Specific Information relating to subject areas can be found by following the urls.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from the School Research and Communications Assistant, School of Arts, Culture and the Environment, Minto House, 20 Chambers St, Edinburgh, EH1 1JZ, Tel: 0044 (0) 131 651 4248
Fee Information

School of Health in Social Science: Research Support Arrangements

Definition Description of the School's support arrangements for research activity.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Hard copy from School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

Visual Arts Research Institute, Edinburgh, (V.A.R.I.E), Edinburgh College of Art

Definition Details of Research Support Arrangements provided by the Visual Arts Research Institute, Edinburgh, History of Art, Edinburgh College of Art.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from the RKEO Office, Edinburgh College of Art, University of Edinburgh, Minto House, 20 Chambers Street, Edinburgh, EH1 1JZ, Tel: 0044 (0)131 650 2835
Fee Information

Research Support arrangements in the Moray House School of Education

Definition Description of the support arrangements for research in the School of Education.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Literatures, Languages and Cultures: Research Support Arrangements

Definition Description of the School Research Fund and guidelines on how to apply.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

7.6 Research ethics

The institution's research ethics policies and procedures

See also "Discipline and Misconduct"

Definition See "9.7 Human Resources - Discipline" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

University Code of Good Practice in Research

Definition Guidelines on the issues involved in the proper conduct of research.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Policy on the use of animals in research

Definition The University policy on the use of animals in research
Withheld information
Timescale Of Availability This information is updated as required
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Science Research Ethics Policy

Definition College of Humanities and Social Science's Ethics policy and procedures.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

School of Health in Social Science: Research Ethics and Procedures

Definition Research ethics and procedures for the School of Health in Social Science.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Hard copy from School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

The Moray House School of Education Research Ethics

Definition Research ethics policies and procedures for the School of Education.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Literatures, Languages and Cultures: Research Ethics Policy

Definition Procedures and guidelines relating to School research ethics policy.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hard copy available from the School Administrator, School of Literatures, Languages and Cultures, David Hume Tower, 0131 650 8422
Fee Information

College of Medicine and Veterinary Medicine Ethical Review of Research

Definition Statement describing the procedures and policies followed by College staff in regard to the ethical conduct of research.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Divinity Ethics in Research Policies and Procedures

Definition Outline of the policy and procedures to ensure proper ethical review and accountability, as approved, monitored and implemented by the School of Divinity Ethics in Research Committee.
Withheld information
Timescale Of Availability This information is on the School website, Available four weeks following any change approved by the Ethics in Research Committee.
Electronic Availability
Other Formats Available Records Management Unit can provide a printout of the relevant webpage
Fee Information

7.7 Research students policies and procedures

The institution's policies and procedures for supervising and examining research students

See also "University of Edinburgh Assessment Regulations"

Definition See "13.7 Student Administration and Support - Examinations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Research Students

Definition The code of practice for supervisors and research students (the code of practice for taught postgraduates).
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

8 COMMERCIALISATION AND KNOWLEDGE TRANSFER

This category provides information about the institutions mechanisms for supporting the commercialisation of outputs from its research activities. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

8.1 Support arrangements

A description of how the institution supports commercialisation of the knowledge generated by its research activities.

Commercialisation Support Arrangements

Definition Guidance for academic staff on commercialising the results of their research.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved/
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine: Strategy for Commercialisation and Knowledge Transfer

Definition Statement describing the College's strategies in regard to commercialisation of research.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

8.2 Contact information

How to get information about the institution's commercialisation activities.

Contact Information for University of Edinburgh Commercialisation Activities

Definition Contact details, office location, on line response form and directions to the offices of Edinburgh Research and Information Limited, the University of Edinburgh subsidiary company responsible for commercialisation activities within the University of Edinburgh.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

8.3 Commercialisation funding

Statistical information on the major sources of the institution's funding for commercialisation and knowledge transfer.

SFC grants for commercialisation and knowledge transfer

Definition Amounts of Scottish Funding Council grants for commercialisation and knowledge transfer
Withheld information
Timescale Of Availability Four weeks after grant letter received from SFC
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

8.4 Commercialisation resources

A description of institutional facilities and resources for supporting commercialisation activity.

The Edinburgh Technopole Science Park

Definition Description of the University of Edinburgh Technopole Science Park at the Bush Estate, Midlothian.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

The Edinburgh Technology Transfer Centre

Definition Description of the Edinburgh Technology Transfer Centre, a facility for small business incubation on the Kings Buildings campus of the University of Edinburgh, operated jointly with the City of Edinburgh Council.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

8.5 Commercialisation outcomes

Statistical information about the institution's commercialisation of its research activities

Commercialisation Statistics

Definition Statistical data on the number of technology disclosures made, the number of patents filed, the number of licences signed and the number of spin-out and start-up companies formed by the University of Edinburgh.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

8.6 Consultancy services

How to get information about the institution's consultancy services.

See also "Directory of Experts"

Definition See "16.4 External and Community Relations - Public Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Consultancy Services

Definition Description of the consultancy services provided by the University of Edinburgh.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

9 HUMAN RESOURCES

This category covers information on the institutions strategy and management of human resources, rather than information relating to individual members of staff that is exempt from disclosure as personal information. The information available covers Personnel policies and procedures (including terms and conditions of service including all current versions of the information specified in each category. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

9.1 Staff profile

Statistical information on staff

Staff Profile: Equal Opportunities

Definition Equality and Diversity Monitoring and Research Committee (EDMARC)
Withheld information EI(S)R s.10(4)(d) - The data relates to unfinished documents or incomplete data.
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

Staff Profile: Statistical

Definition Staff headcount and full time equivalent statistics
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.2 Recruitment policies

Policies, statements, procedures and guidelines relating to recruitment

Recruitment Policy and Procedures

Definition Guidance on recruitment, grading new posts prior to recruitment, appointment of recruitment committees, and procedures for recruitment to specific types of post, e.g. senior academic appointments.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.3 Employment terms

Generic terms and conditions of employment

Employment Terms

Definition The policies, procedures and guidelines that encompass the terms of employment for University staff.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.4 Performance management

Policies and procedures relating to performance management

Capability Procedure

Definition The University Appraisal Policy, and the Capability procedures for different categories of staff.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.5 Promotion

Policies, statements, procedures, guidelines and statistics relating to promotion, regrading and salary reviews

Pay and Reward Policies and Procedures

Definition Policies, procedures and guidance on promotions and grading processes for different categories of staff.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.6 Pensions

Policies and guidelines on pension arrangements for staff

Pensions

Definition Policies and guidelines on pension arrangements for staff.
Withheld information
Timescale Of Availability This information is updated annually in August and is available from the date of publication.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

9.7 Discipline

Disciplinary procedures and policies

Discipline and Misconduct

Definition Disciplinary policy, procedures and regulations for the different categories of staff, and the procedure for allegations of research misconduct.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.8 Grievance

Grievance procedures and policies

Grievance Procedures

Definition Grievance procedures for different categories of staff.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.9 Employee relations

Collective bargaining and consultation procedures with recognised Trades Unions and Professional Organisations and agreements reached

Employee Relations

Definition Procedural agreements for different categories of staff and the Procedural Agreement between the Court of the University of Edinburgh and the combined Trades Unions of Amicus, Edinburgh Association of University Teachers and Unison in relation to Pay and Reward Modernisation.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy of all procedural agreements are available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.10 Public interest disclosure

Information required for compliance with the Public Interest Disclosure Act

Public Interest Disclosure

Definition Code of practice on reporting malpractice ("Whistleblowing").
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

9.11 Staff development

Policies and procedures relating to the ongoing development of staff

Staff Development: Administrative Staff Induction

Definition The programme of induction seminars arranged for new administrative staff to the University, during their first two years of employment. And the programme of seminars for administrative staff.
Withheld information
Timescale Of Availability The programme is reviewed and updated annually, and will be available four weeks after amendments have been approved (usually August).
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

See also "Staff Development Strategy"

Definition See also 5.3 "Corporate Planning - Strategies" for information about the University's staff development strategy.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Learning and Development

Definition Policies and procedures relating to the ongoing learning and development of University staff.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

Health and Safety Department: Staff Development

Definition Description of the training courses offered by the Health and Safety Department.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Records Management Section training courses

Definition Summary descriptions of the training courses offered by the Records Management Section
Withheld information
Timescale Of Availability Four weeks after any amendments have been approved
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Information Services Human Resource Contacts

Definition List of contacts with IS-HR.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

See also "Office of Lifelong learning: Courses"

Definition See also 17.2 "External and Community Relations - Community relations"
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Institute for Academic Development - Staff Development

Definition Availability of support provision for all staff (academic, researchers and support staff)
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

9.12 Staff records

The institution's policy on the collection, maintenance and use of personal information about staff.

This information not currently held by the University of Edinburgh

Definition The University of Edinburgh does not for the time being hold information under this particular class of information and is therefore unable to publish information under this class of information. If, in the future, the University of Edinburgh does hold information which falls under this class, then it will publish information under this class in line with the request.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

9.13 Staff facilities

Description of the facilities and services available exclusively to members of staff

Careers Service - Information for Staff

Definition An overview of the information and careers services available for academics and University of Edinburgh staff.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Staff Guides

Definition Overview of main online information for staff, academic units and support services, and associated institutions.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Health and wellbeing

Definition Information to support staff to balance different aspects of their work and personal lives and to work in ways that promote good health.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Staff discounts

Definition A list of the discounts available to staff.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Credit Union

Definition Introductory information about the First Scottish Universities Credit Union Limited (FSUCUL) and how staff can join.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Childcare vouchers

Definition Introductory information about the childcare vouchers available to staff.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available four weeks after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Health and Safety Department: Services available

Definition Description of services offered by the Health and Safety Department. Services include occupational health information, fire safety advice, training, biosafety advice, radiation safety advice, general health and safety advice and occupational hygiene advice for staff and students and health initiatives for staff. Examples include referral to Occupational Health Unit for any concerns about your health and your workplace and Jogscotland groups.
Withheld information
Timescale Of Availability This information is available on the Health and Safety Department website and is updated as required
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

10 PHYSICAL RESOURCES

Institutions are often substantial land and property owners in their own right. This category covers information at a strategic level relating to the institutions management of its physical resources. Some of this information is required to be published under the Environmental Information (Scotland) Regulations 2004. Information that provides specific details of the institution’s future plans to alter its estate (e.g. proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institutions commercial interests. In some instances information will be exempt from disclosure where it information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

10.1 Description of estate

Overview of the institution's estate

University of Edinburgh Estate Information

Definition The University Estate Strategy and information on current projects.
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, 0131 650 9157
Fee Information

Security Information

Definition Information about security in the University
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Support Services Division, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 9157.
Fee Information

Building Information

Definition Building Information
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9157.
Fee Information

Information for people with disabilities

Definition General buildings information including information on access for mobility impaired people.
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be made available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, tel:0131 650 9157
Fee Information

Health and Safety: Policies and procedures

Definition An outline of the health and safety arrangements in the Estates and Buildings Dpartment.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, 0131 650 9157
Fee Information

10.2 Estate development plans

Plans for major changes to the estate, including plans for use of major external capital funding.

Estate Development

Definition Estate strategy and development and list of strategic/major constructuion or refurbishment projects
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9157.
Fee Information

10.3 Buildings under construction

Summary information about buildings under construction

See also "Estate Development"

Definition See "10.2 Physical Resources - Estate Development Plans" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

10.4 Tender documentation

Documentation for invitations to tender as required by EU regulations

Tendering Procedures for contracts/services below the EU thresholds

Definition Guidance on the process for tendering for contracts and services
Withheld information
Timescale Of Availability This information is updated as required.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Old College, South Bridge, Edinburgh, EH8 9YL Tel:0131 650 9157.
Fee Information

See "Current Procurements"

Definition See "6.5 Procurement - Tender documentation" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

10.5 Maintenance

Maintenance arrangements and policies for buildings and grounds

Fault Reporting Procedures

Definition Procedures and guidance on logging repairs for maintenance.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

10.6 Estates indicators

Performance indicators on major estates functions

See "University Performance Indicators: The Balanced Scorecard"

Definition See "5.4 Corporate Planning - Performance Indicators" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Estate indicators in University Strategic Plan

Definition Estate indiators in University Strategic Plan
Withheld information
Timescale Of Availability Updated for next Strategic Plan or Estate Strategy update
Electronic Availability
Other Formats Available
Fee Information

10.7 Environmental policies

The institution's environmental policies, practices and overview of their impact

Environment and Sustainability

Definition Environmental and sustainability policies, procedures and reports
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available
Fee Information

Travel, Transport and Parking Polices, Reports and Information

Definition Information on all aspects of the transport and parking within the University
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved
Electronic Availability
Other Formats Available Printouts from the web pages are availalble from the Department of Estates and Buildings, Travel and Transport Section, 9- 16 Chambers Street, Edinburgh EH1 1HT tel 0131 651 4288
Fee Information

Energy

Definition Information on the University's approach to energy management
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Printouts are available from Estates and Buildings.
Fee Information

Waste Management and Recycling

Definition Information on waste management, recycling and minimisation; information on waste legislation and disposal procedures, including special waste.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages are availalble from the Department of Estates and Buildings, Support Services Division, 13 Infirmary Street, Edinburgh, EH1 ILT, tel 0131 651 4287
Fee Information

Health and Safety Department Policy and Procedures

Definition Policies, procedures and guidelines relating to health and safety
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A hardcopy guide is available from the Health and Safety Department, University of Edinburgh, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 651 4255, email: Health.Safety@ed.ac.uk.
Fee Information

11 HEALTH AND SAFETY

This category covers information about the institutions health and safety policies, procedures and record. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

11.1 Policies

Policies, procedures and guidelines relating to health and safety

Health and Safety Department: Contacts

Definition Contact details for staff in the Health and Safety Department including telephone and email addresses. Also details on each Unit and what they cover.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Photocopies are available from the Health and Safety Department, University of Edinburgh, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 651 4255, email: Health.Safety@ed.ac.uk.
Fee Information

Health and Safety Department: Emergency Procedures

Definition Description of the University's support arrangements for health and safety emergencies.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Health and Safety Department: Support Structures

Definition Information on the institution's support structures for health and safety.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A hardcopy guide is available from the Health and Safety Department, University of Edinburgh, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 651 4255, email: Health.Safety@ed.ac.uk.
Fee Information

Health and Safety Department Policy and Procedures

Definition Policies, procedures and guidelines relating to health and safety.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Estates and Buildings Health and Safety Procedures

Definition Estates and Buildings health and safety policies, procedures and reports.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Department of Estates and Buildings, Works Division, 9-11 Infimary Street, EH1 1NP, tel: 0131 650 9157.
Fee Information

School of Social and Political Science: Health and Safety Procedures

Definition Guidelines on Health and Safety Procedures in the School of Social and Political Science.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

School of Literatures, Languages and Cultures: Health & Safety Procedures

Definition School policy, procedures and guidelines relating to Health & Safety.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Hard copy available from the DoPS, School of Literatures, Languages and Cultures, David Hume Tower, 0131 650 8422
Fee Information

School of Law: Health and Safety Procedures

Definition Summary of School-level Health and Safety procedures.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Edinburgh College of Art Health and Safety Procedures

Definition Health and Safety Procedures of the Edinburgh College of Art.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from Health and Safety Officer, Edinburgh College of Art, Main Building, 74 Lauriston Place, Edinburgh, EH3 9DF
Fee Information

School of Education: Health and Safety Procedures

Definition The Health and Safety Procedures of the Moray House School of Education.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after changes are approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Health in Social Science: Health & Safety Procedures

Definition School health & safety procedures.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Hard copy from School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

School of History, Classics and Archaeology: Health and Safety Procedures

Definition The health and and safety procedures of the School.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Information Services Group Health and Safety Policies

Definition Policies, procedures and guidelines relating to health and safety in Information Services Group. Most of the policies followed by IS are University policies. There are some instances where policies exist at planning unit level and these are highlighted below.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Royal (Dick) School of Veterinary Studies Health and Safety Policy

Definition Royal (Dick) School of Veterinary Studies Health & Safety Policy
Withheld information Information is exempt information if its disclosure under this Act would, or would be likely to, endanger the physical or mental health or the safety of an individual. Information is exempt information if a Scottish public authority is obliged by regulations under section 62 to make it available to the public in accordance with the regulations; or would be so obliged but for any exemption contained in the regulations.
Timescale Of Availability This information is available within four weeks of changes being approved by the School Health and Safety Committee.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

School Of Biological Sciences Safety Committee Policy

Definition Policy documents issued by the School Safety Committee.
Withheld information
Timescale Of Availability Updated as required
Electronic Availability
Other Formats Available Hard copy available from: School Administrator, Biological Sciences; University of Edinburgh, The King's Buildings, Edinburgh EH9 3JR
Fee Information

School of Molecular and Clinical Medicine - Health and Safety Policies

Definition Health & Safety Statement by Head of School, School Health and Safety policy, and training course outlines and dates.
Withheld information
Timescale Of Availability This information is updated as required and is available within 4 weeks of changes being approved.
Electronic Availability
Other Formats Available Printouts from web page(s) are available from the Records Management Section
Fee Information

Health and Safety Department: School retention schedule for health and safety documents

Definition Retention schedule for health and safety documentation held by Schools or equivalent.
Withheld information
Timescale Of Availability Online printable guidance document
Electronic Availability
Other Formats Available Hard copy available from the Health and Safety Department
Fee Information

Health and Safety Department Guidance on Envionmental Issues

Definition This section details weblinks to guidance on subjects that relate to environmental issues
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A hardcopy guide is available from the Health and Safety Department, University of Edinburgh, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 651 4255, email: Health.Safety@ed.ac.uk.
Fee Information

College of Medicine and Veterinary Medicine Health and Safety Policy

Definition College of Medicine & Veterinary Medicine (Little France campus) Health and Safety Policy and Procedures Section Definition: Policies, procedures and guidelines relating to health and safety for the College of Medicine & Veterinary Medicine on the Little France campus, conspicuously in the form of a Safety Manual containing 34 sections, 13 appendices and some other supporting text, also including 17 web-delivered training packages, periodically published Safety Bulletins, a Health & Safety Plan describing an agreed programme of activity for the forthcoming year, and summary reports of accidents, incidents and near-miss occurrences. Withheld Information: Two appendices containing lists of individuals and their respective responsibilities for aspects of health and safety management, where these include personal contact details. Timescale Of Availability: This information is reviewed and updated periodically.
Withheld information Information is exempt information if its disclosure under this Act would, or would be likely to, endanger the physical or mental health or the safety of an individual. Information is exempt information if a Scottish public authority is obliged by regulations under section 62 to make it available to the public in accordance with the regulations; or would be so obliged but for any exemption contained in the regulations.
Timescale Of Availability This information is available within four weeks of changes being approved by the College Health and Safety Committee.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

11.2 Annual reports and statistics

Reports to governing body on health and safety issues

Health and Safety Statistics

Definition Summary statistics compiled by the Health and Safety Department for (a) accidents and incidents occuring within the University, and (b) fire alarm calls activation.
Withheld information
Timescale Of Availability This information is compiled annually and is available after it has been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

12 EQUALITY AND DIVERSITY

This category provides information about the institution's policies and strategies regarding equality and diversity.

12.1 Equal opportunities policies and guidance

Equality and diversity policies, statements, procedures, and guidelines

Race Relations Policy

Definition Race Equality policy, action plan and related guidance.
Withheld information
Timescale Of Availability This information is reviewed and updated annually (where applicable), and is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the HR FoI Practitioner, Human Resources - Corporate, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, email: CorporateHR@ed.ac.uk.
Fee Information

Equal Opportunities Policies & Guidance - Disability

Definition The Equality & Diversity Strategy and Action Plan, The Equality Act 2010, the Student Disability Service's Confidentiality and Disclosure Statements
Withheld information Information is exempt if it is held with a view to its being published by a Scottish public authority; or any other person, at a date not later than twelve weeks after that on which the request for the information is made; or when that request is made the information is already being held with that view; and it is reasonable in all the circumstances that the information be withheld from disclosure until such date as is mentioned.
Prejudice to effective conduct of public affairs Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the maintenance of the convention of the collective responsibility of the Scottish Ministers; would, or would be likely to, inhibit substantially the free and frank provision of advice; or the free and frank exchange of views for the purposes of deliberation; or would otherwise prejudice substantially, or be likely to prejudice substantially, the effective conduct of public affairs.
Information is exempt if required for the purpose of safeguarding national security.
Information is exempt information if its disclosure by a Scottish public authority (otherwise than under this Act) is prohibited by or under an enactment; is incompatible with a Community obligation; or would constitute, or be punishable as, a contempt of court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially relations between the United Kingdom and any other State; relations between the United Kingdom and any international organisation or international court; the interests of the United Kingdom abroad; or the promotion or protection by the United Kingdom of its interests abroad; or it is confidential information obtained from a State other than the United Kingdom; or an international organisation or international court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice relations between any administration in the United Kingdom and any other such administration. Administration in the United Kingdom means the government of the United Kingdom, the Scottish Administration, the Executive Committee of the Northern Ireland Assembly, or the National Assembly for Wales.
Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information is exempt information if it has at any time been held by a Scottish public authority for the purposes of an investigation which the authority has a duty to conduct to ascertain whether a person: should be prosecuted for an offence; or ifprosecuted for an offence is guilty of it; an investigation, conducted by the authority, which in the circumstances may lead to a decision by the authority to make a report to the procurator fiscal to enable it to be determined whether criminal proceedings should be instituted; or criminal proceedings instituted in consequence of a report made by the authority to the procurator fiscal. Information is exempt information if held by a Scottish public authority for the purposes of an inquiry instituted under the Fatal Accidents and Sudden Deaths Inquiry (Scotland) Act 1976 (c. 14) but not for the time being concluded; or held at any time by a Scottish public authority for the purposes of any other investigation being carried out by virtue of a duty to ascertain; or for the purpose of making a report to the procurator fiscal as respects, the cause of death of a person. Information held by a Scottish public authority is exempt information if it was obtained or recorded by the authority for the purposes of investigations (other than such investigations as are mentioned in subsection (1)) which are, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment, conducted by the authority for any purpose specified in section 35(2); and it relates to the obtaining of information from confidential sources. Information is exempt information if obtained or recorded by a Scottish public authority for the purposes of civil proceedings, brought by or on behalf of the authority, which arise out of such investigations as are mentioned in subsection (1) or (3).
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially (a) the prevention or detection of crime; (b) the apprehension or prosecution of offenders; (c) the administration of justice; (d) the assessment or collection of any tax or duty (or of any imposition of a similar nature); (e) the operation of the immigration controls; (f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained; (g) the exercise by any public authority (within the meaning of the Freedom of Information Act 2000 (c. 36)) or Scottish public authority of its functions for any of the purposes mentioned in subsection (2); (h) any civil proceedings (i) brought; and (ii) arising out of an investigation conducted, for any such purpose, by or on behalf of any such authority, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it is contained in a document lodged with, or otherwise placed in the custody of, a court for the purposes of proceedings in a cause or matter; served on, or by, a Scottish public authority for the purposes of such proceedings; or created by a court or a member of its administrative staff for the purposes of, or in the course of, such proceedings; or a document lodged with, or otherwise placed in the custody of, a person conducting an inquiry or arbitration, for the purposes of that inquiry or arbitration; or created by such a person for such purposes, and a Scottish public authority holds the information solely because it is contained in such a document.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Information is exempt information if its disclosure under this Act would, or would be likely to, endanger the physical or mental health or the safety of an individual. Information is exempt information if a Scottish public authority is obliged by regulations under section 62 to make it available to the public in accordance with the regulations; or would be so obliged but for any exemption contained in the regulations.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the exercise of a Scottish public authoritys functions in relation to the audit of the accounts of other Scottish public authorities; or the examination of the economy, efficiency and effectiveness with which such authorities use their resources in discharging their functions.
Information is exempt information if it relates to communications with Her Majesty, with other members of the Royal Family or with the Royal Household; or the exercise by Her Majesty of Her prerogative of honour.
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

12.2 Equal opportunities consultation

Information about consultation procedures required for compliance with statutory equality duties

Consultation of Disabled People

Definition The Equality & Diversity Strategy and Action Plan, The Equality Act 2010
Withheld information Information is exempt if it is held with a view to its being published by a Scottish public authority; or any other person, at a date not later than twelve weeks after that on which the request for the information is made; or when that request is made the information is already being held with that view; and it is reasonable in all the circumstances that the information be withheld from disclosure until such date as is mentioned.
Prejudice to effective conduct of public affairs Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the maintenance of the convention of the collective responsibility of the Scottish Ministers; would, or would be likely to, inhibit substantially the free and frank provision of advice; or the free and frank exchange of views for the purposes of deliberation; or would otherwise prejudice substantially, or be likely to prejudice substantially, the effective conduct of public affairs.
Information is exempt if required for the purpose of safeguarding national security.
Information is exempt information if its disclosure by a Scottish public authority (otherwise than under this Act) is prohibited by or under an enactment; is incompatible with a Community obligation; or would constitute, or be punishable as, a contempt of court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially relations between the United Kingdom and any other State; relations between the United Kingdom and any international organisation or international court; the interests of the United Kingdom abroad; or the promotion or protection by the United Kingdom of its interests abroad; or it is confidential information obtained from a State other than the United Kingdom; or an international organisation or international court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice relations between any administration in the United Kingdom and any other such administration. Administration in the United Kingdom means the government of the United Kingdom, the Scottish Administration, the Executive Committee of the Northern Ireland Assembly, or the National Assembly for Wales.
Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information is exempt information if it has at any time been held by a Scottish public authority for the purposes of an investigation which the authority has a duty to conduct to ascertain whether a person: should be prosecuted for an offence; or ifprosecuted for an offence is guilty of it; an investigation, conducted by the authority, which in the circumstances may lead to a decision by the authority to make a report to the procurator fiscal to enable it to be determined whether criminal proceedings should be instituted; or criminal proceedings instituted in consequence of a report made by the authority to the procurator fiscal. Information is exempt information if held by a Scottish public authority for the purposes of an inquiry instituted under the Fatal Accidents and Sudden Deaths Inquiry (Scotland) Act 1976 (c. 14) but not for the time being concluded; or held at any time by a Scottish public authority for the purposes of any other investigation being carried out by virtue of a duty to ascertain; or for the purpose of making a report to the procurator fiscal as respects, the cause of death of a person. Information held by a Scottish public authority is exempt information if it was obtained or recorded by the authority for the purposes of investigations (other than such investigations as are mentioned in subsection (1)) which are, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment, conducted by the authority for any purpose specified in section 35(2); and it relates to the obtaining of information from confidential sources. Information is exempt information if obtained or recorded by a Scottish public authority for the purposes of civil proceedings, brought by or on behalf of the authority, which arise out of such investigations as are mentioned in subsection (1) or (3).
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially (a) the prevention or detection of crime; (b) the apprehension or prosecution of offenders; (c) the administration of justice; (d) the assessment or collection of any tax or duty (or of any imposition of a similar nature); (e) the operation of the immigration controls; (f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained; (g) the exercise by any public authority (within the meaning of the Freedom of Information Act 2000 (c. 36)) or Scottish public authority of its functions for any of the purposes mentioned in subsection (2); (h) any civil proceedings (i) brought; and (ii) arising out of an investigation conducted, for any such purpose, by or on behalf of any such authority, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it is contained in a document lodged with, or otherwise placed in the custody of, a court for the purposes of proceedings in a cause or matter; served on, or by, a Scottish public authority for the purposes of such proceedings; or created by a court or a member of its administrative staff for the purposes of, or in the course of, such proceedings; or a document lodged with, or otherwise placed in the custody of, a person conducting an inquiry or arbitration, for the purposes of that inquiry or arbitration; or created by such a person for such purposes, and a Scottish public authority holds the information solely because it is contained in such a document.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Information is exempt information if its disclosure under this Act would, or would be likely to, endanger the physical or mental health or the safety of an individual. Information is exempt information if a Scottish public authority is obliged by regulations under section 62 to make it available to the public in accordance with the regulations; or would be so obliged but for any exemption contained in the regulations.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the exercise of a Scottish public authoritys functions in relation to the audit of the accounts of other Scottish public authorities; or the examination of the economy, efficiency and effectiveness with which such authorities use their resources in discharging their functions.
Information is exempt information if it relates to communications with Her Majesty, with other members of the Royal Family or with the Royal Household; or the exercise by Her Majesty of Her prerogative of honour.
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

12.3 Equality management infrastructure

Information on committees and other groups engaged in determining equality and diversity policies

Committees and Sub Groups

Definition Disability Committee and Sub Groups, Equality & Diversity Management Board, Equality & Diversity Committee
Withheld information Information is exempt if it is held with a view to its being published by a Scottish public authority; or any other person, at a date not later than twelve weeks after that on which the request for the information is made; or when that request is made the information is already being held with that view; and it is reasonable in all the circumstances that the information be withheld from disclosure until such date as is mentioned.
Prejudice to effective conduct of public affairs Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the maintenance of the convention of the collective responsibility of the Scottish Ministers; would, or would be likely to, inhibit substantially the free and frank provision of advice; or the free and frank exchange of views for the purposes of deliberation; or would otherwise prejudice substantially, or be likely to prejudice substantially, the effective conduct of public affairs.
Information is exempt if required for the purpose of safeguarding national security.
Information is exempt information if its disclosure by a Scottish public authority (otherwise than under this Act) is prohibited by or under an enactment; is incompatible with a Community obligation; or would constitute, or be punishable as, a contempt of court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially relations between the United Kingdom and any other State; relations between the United Kingdom and any international organisation or international court; the interests of the United Kingdom abroad; or the promotion or protection by the United Kingdom of its interests abroad; or it is confidential information obtained from a State other than the United Kingdom; or an international organisation or international court.
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice relations between any administration in the United Kingdom and any other such administration. Administration in the United Kingdom means the government of the United Kingdom, the Scottish Administration, the Executive Committee of the Northern Ireland Assembly, or the National Assembly for Wales.
Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information is exempt information if it has at any time been held by a Scottish public authority for the purposes of an investigation which the authority has a duty to conduct to ascertain whether a person: should be prosecuted for an offence; or ifprosecuted for an offence is guilty of it; an investigation, conducted by the authority, which in the circumstances may lead to a decision by the authority to make a report to the procurator fiscal to enable it to be determined whether criminal proceedings should be instituted; or criminal proceedings instituted in consequence of a report made by the authority to the procurator fiscal. Information is exempt information if held by a Scottish public authority for the purposes of an inquiry instituted under the Fatal Accidents and Sudden Deaths Inquiry (Scotland) Act 1976 (c. 14) but not for the time being concluded; or held at any time by a Scottish public authority for the purposes of any other investigation being carried out by virtue of a duty to ascertain; or for the purpose of making a report to the procurator fiscal as respects, the cause of death of a person. Information held by a Scottish public authority is exempt information if it was obtained or recorded by the authority for the purposes of investigations (other than such investigations as are mentioned in subsection (1)) which are, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment, conducted by the authority for any purpose specified in section 35(2); and it relates to the obtaining of information from confidential sources. Information is exempt information if obtained or recorded by a Scottish public authority for the purposes of civil proceedings, brought by or on behalf of the authority, which arise out of such investigations as are mentioned in subsection (1) or (3).
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially (a) the prevention or detection of crime; (b) the apprehension or prosecution of offenders; (c) the administration of justice; (d) the assessment or collection of any tax or duty (or of any imposition of a similar nature); (e) the operation of the immigration controls; (f) the maintenance of security and good order in prisons or in other institutions where persons are lawfully detained; (g) the exercise by any public authority (within the meaning of the Freedom of Information Act 2000 (c. 36)) or Scottish public authority of its functions for any of the purposes mentioned in subsection (2); (h) any civil proceedings (i) brought; and (ii) arising out of an investigation conducted, for any such purpose, by or on behalf of any such authority, by virtue either of Her Majestys prerogative or of powers conferred by or under any enactment.
Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
Information is exempt information if it is contained in a document lodged with, or otherwise placed in the custody of, a court for the purposes of proceedings in a cause or matter; served on, or by, a Scottish public authority for the purposes of such proceedings; or created by a court or a member of its administrative staff for the purposes of, or in the course of, such proceedings; or a document lodged with, or otherwise placed in the custody of, a person conducting an inquiry or arbitration, for the purposes of that inquiry or arbitration; or created by such a person for such purposes, and a Scottish public authority holds the information solely because it is contained in such a document.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the exercise of a Scottish public authoritys functions in relation to the audit of the accounts of other Scottish public authorities; or the examination of the economy, efficiency and effectiveness with which such authorities use their resources in discharging their functions.
Information is exempt information if it relates to communications with Her Majesty, with other members of the Royal Family or with the Royal Household; or the exercise by Her Majesty of Her prerogative of honour.
Timescale Of Availability
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

13 SUPPORT FOR DISABLED PEOPLE

This category provides information about the institution's policies, procedures, and support for disabled people, including information about accessibility of major buildings and services. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

13.1 Disability policies

Policies, procedures and guidelines relating to support for disabled people

University Disability Policy

Definition Disability statement and policy. CONTENT UNDER REVIEW
Withheld information
Timescale Of Availability This information is periodically reviewed and updated. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

Information Services Group Disability Policies and Practices

Definition Information Services Group policies, procedures and guidelines relating to support for disabled people.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

13.2 Support structures

A description of the institution's support structures for disability issues

Disability Legislation Guidance

Definition Equality Act 2010, Equality & Diversity Strategy and Action Plan, Guidance for students on the Equality Act, Technical Guidance on Further and Higher Education
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

Disability Office: Student Support

Definition Description of the support services available to disabled students.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard print, large print, braille, audiotape & CD copies are available from Disability Office, University of Edinburgh, 6-8 South College Street, Edinburgh, EH8 9AA, tel(voice) 0131 6506828 tel(text) 0131 6509371 email Disability.Office@ed.ac.uk
Fee Information

13.3 Accessibility of buildings and services

The levels of accessibility of each of the institution's main buildings and services.

See also "Building Information"

Definition See "10.1 Physical Resources - Description of Estate" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

13.4 Contacts

Details of how to get information about support for disabled people

Contacting the Student Disability Service

Definition Contact details for the University's Student Disability Service
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

College of Humanities and Social Science: Disability Contacts

Definition Details on how to get specialist advice on support for students with disabilities
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

College Equality and Diversity Co-ordinators

Definition College Equality and Diversity committee members, remit and meeting minutes.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

13.5 Strategies

The institution's strategies for improving support for disabled people

Disability Strategies

Definition Equality & Diversity Strategy and Action Plan.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

13.6 Statistics

Summary statistics on support for disability within the institution.

See also "Staff Profile: Equal Opportunities"

Definition See "9.1 Human Resources - Staff Profile" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Disabled Student Statistics

Definition Summary statistics of the number of students with a disability by type of disability.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard print, large print, braille, audiotape & CD copies are available from Disability Office, University of Edinburgh, 3 South College Street, Edinburgh, EH8 9AA, tel(voice) 0131 6506828 tel(text) 0131 6509371 email Disability.office@ed.ac.uk
Fee Information

14 STUDENT ADMINISTRATION AND SUPPORT

This category contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

14.1 Course information

Degree programmes offered by the institution

Degree Programme Regulations of Study

Definition Academic reference for academics and students containing regulations, resolutions, degree programmes and courses.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available
Fee Information

14.2 Admissions

The institution's admissions procedures and policies

ALL STUDENTS

Definition The following publication scheme entries are applicable to all students who are interested in admission to the University. Please see individual entries for further information.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

University Admissions Statistics

Definition Undergraduate applicant and entrant statistics for the University, by College and applicant domicile.
Withheld information
Timescale Of Availability This information is updated annually and will be available from December each year, from 2004 onwards.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Widening participation Strategy

Definition The University's strategy for widening parcitipation.
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be available six weeks after amendments have been approved.
Electronic Availability
Other Formats Available A print of the web page(s) is available from the Records Management Section.
Fee Information

Policy and Procedure for Admissions Feedback, Appeals and Complaints?

Definition The code of practice for feedback, complaints or appeals regarding the undergraduate admissions section of the University
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available print outs of the web pages available from the Records Management Section
Fee Information

Visits for UK Domiciled students

Definition Options for UK domiciled prospective undergraduate students to visit the University
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be avaiable within four weeks of any changes being approved.
Electronic Availability
Other Formats Available A print out of this web page will be available from the Records Managment Section
Fee Information

College of Humanities and Social Sciences Contact Details for Admissions

Definition Contact details for further enquiries regarding undergraduate admission to the College of Humanities and Social Sciences.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: PGDE Admissions Statistics

Definition Admissions statistics on number of applicants and entrants to PGDE programmes.
Withheld information
Timescale Of Availability This information is compiled annually in December (from 2005) and is available four weeks after it has been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine Admission Policies

Definition The College's admissions policies and procedures.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Widening Participation projects

Definition Information about the University's widening participation projects, including Pathways to the Professions, ACES, REACH, Educated Pass, Peer Mentoring, and partnership projects, including LEAPS, SWAP, Kickstart and the South East Forum.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Hard copies available from Records Management.
Fee Information

Admissions policies and procedures

Definition University admissions policies and procedures.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Hard copies available from Records Management.
Fee Information

UNDERGRADUATE STUDENTS

Definition The following publication scheme entries are applicable to students who are interested in undergraduate admission to the University. Please see individual entries for further information.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

How to apply for an undergraduate degree programme

Definition Application procedures for undegraduate degree programmes. General University Requirements and qualifations accepted for entry. Policies on applying for deferred entry, and applying as a mature student.
Withheld information
Timescale Of Availability This information is updated annually as part of the University prospectus, and is available from the date of publication.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Undergraduate Admissions Principles

Definition The University's undergraduate admissions principles.
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be available six weeks after amendments have been approved.
Electronic Availability
Other Formats Available A print of the web page(s) is available from the Records Management Section.
Fee Information

Undergraduate Admissions Principles

Definition The University's undergraduate admissions principles
Withheld information
Timescale Of Availability This information is updated as required. Updated information will be available within four weeks of any changes being approved.
Electronic Availability
Other Formats Available To obtain a hard copy contact: Student Recruitment & Admissions, 33 Buccleuch Place, Edinburgh, EH8 9JS. tel: 0131 650 4360, email: sra.enquiries@ed.ac.uk
Fee Information

College of Humanities and Social Sciences: Admissions Policy

Definition College of Humanities and Social Sciences' undergraduate admissions policy for applicants applying from schools within the UK.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section
Fee Information

College of Humanities and Social Sciences: Admissions Procedures

Definition How to make an application for a full-time undergraduate programme; part-time undergraduate programme; PGDE programme; and visiting student programme.
Withheld information
Timescale Of Availability This information is updated anually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: Admissions Feedback, Complaints and Appeals

Definition College of Humanities and Social Sciences' procedure for requesting a review of an admissions selection decision.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: Minimum entrance requirements

Definition Description of the minimum entrance requirements for applicants applying with SQA or GCE qualifications to the College of Humanities and Social Sciences to study an undergraduate degree programme.
Withheld information
Timescale Of Availability This information is updated annually and is available from the undergraduate prospectus. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: Opportunities to visit the College

Definition Description of opportunities to visit the College of Humanities and Social Sciences for those applying or holding an offer for an undergraduate degree programme.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Moray House School of Education Admissions Processes

Definition Description of the selection process, medical examination process and disclosure required for admission to study at the Moray House School of Education.
Withheld information
Timescale Of Availability This information is reviewed and updated annually or as regulations change. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

MATURE STUDENTS

Definition The following publication scheme entries are applicable to mature students who are interested in admission to the University. Please see individual entries for further information.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Sciences: Mature student entrance requirements

Definition Description of the minimum entrance requirements for undergraduate study to the College of Humanities and Social Science for mature applicants.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

OVERSEAS STUDENTS

Definition The following publication scheme entries are applicable to overseas students who are interested in admission to the University. Please see individual entries for further information.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Immigration Guidance Notes

Definition Guidance for new and current international students on immigration matters with links to more detailed notes.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

International Office Staff Visits

Definition Description of the overseas trips taken by the staff of the International Office to exhibitions, fairs, Schools and Colleges for admission information and recruitment.
Withheld information
Timescale Of Availability This information is updated as required, and is available within 4 weeks of changes being approved.
Electronic Availability
Other Formats Available Print out from web page obtained from: Records Management Section.
Fee Information

International Visiting Students Programme

Definition Guidance on the application process for visiting students and links to specific guidance on courses available and application materials.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Visiting Student Applications

Definition Application forms to download and print for the various Visiting student Programmes.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Visits for International Students

Definition Guidance on how to arrange a visit to the University.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: EU Qualifications Minimum Entrance Requirements

Definition Description of the minimum entrance requirements for applicants to the College of Humanities and Social Science, applying for an undergraduate degree with Irish Leaving Certificate, European Baccalaureate, International Baccalaureate, German Abitur, French Baccalaureate.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: International Qualifications Minimum Requirements

Definition Description of the minimum entrance requirements for applicants applying for an undergraduate degree programme in the College of Humanities and Social Science with qualifications from USA, Canada (British Columbia & Ontario), Norway, China, South Africa, Singapore, Russia.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

POSTGRADUATE STUDENTS

Definition The following publication scheme entries are applicable to students who are interested in postgraduate admission to the University. Please see individual entries for further information.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

School of Law: Edinburgh Centre for Professional Legal Studies

Definition Guidance on the application procedure, and on the requirements for admission to, the Edinburgh Centre for Professional Legal Studies, admissions to which are operated by the School of Law rather than the College of Humanities and Social Science.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

University Admissions Policy

Definition University policy regarding undergraduate, postgraduate and visiting student admissions
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Hard copy available from Records Management
Fee Information

English Language Requirements

Definition Examination scores required in English Language for overseas applicants. Scores given for all levels of study.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

R(D)SVS Admissions Committee

Definition Agenda, Minutes, Notes
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Undergraduate admissions statistics

Definition Statistics showing UK/EU undergraduate applications, offers and acceptances by subject area for the most recent three admissions cycles.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

14.3 Fees and charges

Tuition fees and other charges to students

Student Tuition Fees

Definition Details on tuition fee levels and how the University determines tuition fee status.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Student Fees Section, Registry, The University of Edinburgh, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 2845.
Fee Information This information is available free of charge.

See also "Postgraduate Prospectus"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Calendar and Programmes of Study"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Undergraduate Prospectus"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

14.4 Scholarships and bursaries

Scholarships and bursaries available to students

Scholarships and Bursaries: central listing

Definition Information on student funding for both prospective and current students at the University of Edinburgh.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Funding Booklets published each summer available from Registry Front Desk, University of Edinburgh, Old College, Edinburgh, EH8 9YL
Fee Information This information is available free of charge.

The Moray House School of Education Prizes

Definition List of prizes awarded and the criteria governing their award.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Fees Assistance available from the College of Medicine and Veterinary Medicine

Definition Bursaries and scholarships available from within the College.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Performance Sport Programme

Definition Description of the Performance Sport Programme (formerly known as Sports Bursary Programme) and guidance on how to apply for a place on the programme.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Biomedical Sciences: Postgraduate Study

Definition A list of PhD studentships currently available within the School of Biomedical Sciences
Withheld information
Timescale Of Availability This information is updated when required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the webpage is available from Records Management
Fee Information

School of Divinity Postgraduate Scholarships

Definition Details of School of Divinity Postgraduate (Taught and Research) Scholarships, including eligibility and application process.
Withheld information
Timescale Of Availability On the School website, and updated annually following any changes approved by the School's Scholarships Committee or other Scholarship providers.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

14.5 Registration

The institution's arrangements for registering students

Registration (matriculation) arrangements

Definition Guidance on annual matriculation arrangements.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry Front Office, The University of Edinburgh, Old College, Edinburgh, EH8 9YL.
Fee Information This information is available free of charge.

14.6 Induction

The institution's student induction arrangements

College of Humanities and Social Sciences: Undergraduate Induction

Definition Induction information for new undergraduate students.
Withheld information
Timescale Of Availability This information is updated annually in August, from 2004, and will be available four weeks after approval.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Information Services Group Induction for Students

Definition Information for new students about the services offered by the Information Services Group. This includes information about the University libraries and the support available to students when using library and web facilities.
Withheld information
Timescale Of Availability This information is updated annually, and is available 2 weeks before the start of session for new students.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Pre-Arrival Guide for International Students

Definition Guidance and advice for prospective international students prior to their arrival in Edinburgh.
Withheld information
Timescale Of Availability This information is updated annually in April. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Also available as an annually printed publication from the International Office, University of Edinburgh, 57 George Square, Edinburgh, EH8 9JU, tel: 0131 668 4565.
Fee Information

14.7 Examinations

Arrangements for examinations

Assessment Regulations

Definition Regulations and procedures for undergraduate and postgraduate assessment, which include appeal procedures; examination hall regulations; assessment principles.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Examination procedures for students with disabilities

Definition Procedures relating to arrangements for disabled students at examinations.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information This information is available free of charge.

Examination procedures and timetables

Definition Assessment procedures and regulation, examination timetables, and registration arrangements.
Withheld information
Timescale Of Availability This information is updated each semester. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry Front Office, The University of Edinburgh, Old College, Edinburgh, EH8 9YL.
Fee Information This information is available free of charge.

External Examiners: Code of Practice

Definition Code of practice for external examiners.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

College of Science and Engineering Arrangements for Examinations - Special Circumstances

Definition College of Science and Engineering guidance on special circumstances
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

College of Science and Engineering Arrangements for Examinations - Special Circumstances

Definition College of Science and Engineering guidance on special circumstances
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Science arrangements for examinations: External Examiners

Definition Description of arrangements for appointing external examiners for undergraduate degree programmes in the College of Humanities and Social Science.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

14.8 Progression

Regulations governing student progression

Procedure for Withdrawal and Exclusion from Studies

Definition Procedure for withdrawal and exclusion from studies for undergraduate students; and information on discontinuation of study for postgraduate students.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

See also "Assessment Regulations"

Definition See "14.7 Student Administration and Support - Examinations" for information on progression in the assessment regulations.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Science and Engineering Regulations Governing Taught Student Progression

Definition Student Administration and Support - Progression
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

14.9 Learning support provision

Description and availability of the academic and non-academic learning support provision offered by the institution.

Student Disability Service: Student Support

Definition Availability of learning support for disabled students through Disabled Students' Allowance.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

Information Services Group Learning Support Provision

Definition Description and availability of the learning support services offered by Information Services Group.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Computing Support for students

Definition Computing support provided for students by Information Services.
Withheld information
Timescale Of Availability This information is reviewed regularly and is available immediately.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Learning and Teaching Technology Support

Definition A description of the learning technology, and classroom services facilities provided by Media and Learning Technology Service.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Mangement Section.
Fee Information

See "College of Science and Engineering Regulations Governing Undergraduate Student Progression"

Definition See "13.8 Student Administration and Support - Progression" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Medicine and Veterinary Medicine Support for Learning

Definition Statement on the principles of the electronic curricula in Medicine and in Veterinary Medicine.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Learning Development and Support in the College of Humanities and Social Science

Definition Description of the work of the Study Development Advisor, and the support available for effective learning in the College of Humanities and Social Science.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

14.10 Student liaison

The structure and functioning meetings of staff/student consultative committees or other liaison groups.

See also "Student Experience Forum"

Definition See "3.7 Governance - Major Committees" for information on the Student Experience Forum.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Science: Student Liaison

Definition Provides information student participation
Withheld information
Timescale Of Availability Description and list updated at the start of each academic year and available thereafter.
Electronic Availability
Other Formats Available Available in hard copy from the College of Humanities and Social Science, University of Edinburgh, 55-56 George Square, Edinburgh, EH8 9JU, tel: 0131 650 4646.
Fee Information

School of Divinity Staff-Student Liaison Committee

Definition Minutes and papers of School of Divinity's staff-student liaison committees.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Minutes and papers are available in hard copy only from the School of Divinity, The University of Edinburgh, New College, Mound Place, Edinburgh, EH1 2LX, tel: 0131 650 8900.
Fee Information

School of Education Staff Student Liaison Committee

Definition Agendas and minutes of the School of Education Staff Student Liaison Committee.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Minutes and papers are available in hard copy only from Karen Derrick, The Moray House School of Education, Old Moray House, Holyrood Road, Edinburgh, EH8 8AQ, tel: 0131 651 6138.
Fee Information

School of Health in Social Science: Staff/Student Liaison

Definition Minutes and papers of the School's staff-student liaison committees.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Hard copy from School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

School of Law: Student Liaison

Definition Description of the structures for student representation on School committees, and the minutes and papers of the meetings.
Withheld information
Timescale Of Availability The description and list are updated at the start of each academic year. Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Minutes and papers are available in hard copy only from the School of Law, University of Edinburgh, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 2006.
Fee Information

School of Literatures, Languages and Cultures Staff Student Liaison Committees

Definition Minutes and papers of School's staff-student liaison committees.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Minutes and papers are available in hard copy only from subject area administrative secretaries, School of Literatures, Languages and Cultures, University of Edinburgh, David Hume Tower, Edinburgh, EH8 9JX, tel: 0131 650 3638.
Fee Information

School of Arts Culture and the Environment Staff Student Liaison Committees

Definition Minutes and papers of School's staff-student liaison committees
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available four weeks after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Hardcopy available from School Secretary, School of Arts, Culture and the Environment, Minto House, 20 Chambers St, Edinburgh, EH1 1JZ, Tel: 0044 (0) 131 6506329
Fee Information

Student representation in the College of Medicine and Veterinary Medicine

Definition Description of the procedures for student representation in the College of Medicine and Veterinary Medicine, a list of the College's staff-student liaison groups, and the minutes and papers of the meetings.
Withheld information
Timescale Of Availability Description and list updated at the start of each academic year. Minutes and papers available 4 weeks after approval.
Electronic Availability
Other Formats Available Minutes and papers are available in hard copy only from the College of Medicine and Veterinary Medicine, University of Edinburgh, Teviot Place, Edinburgh, EH8 9AG, tel: 0131 651 1563.
Fee Information

Student representation in the College of Science and Engineering

Definition Description of the procedures for student representation in the College of Science and Engineering
Withheld information
Timescale Of Availability The description and list are updated at the start of each academic year. Minutes and papers are available four weeks after they have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Social and Political Science: staff-student liaison

Definition Agendas, minutes and papers of the School's staff-student liaison committees
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available in November for the previous academic year.
Electronic Availability
Other Formats Available Hard copy from the Head of School's Secretary, SSPS, Chrystal Macmillan Building, Edinburgh EH8 9LD. Telephone 0131 651 1710
Fee Information

Description of the procedures for student representation in the College of Science and Engineering

Definition Student engagement in quality assurance
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

14.11 Student records

The institution's policies on the collection, maintenance and use of personal information about students.

Student Records

Definition Guidelines for University staff on the circumstances in which information relating to students may be disclosed.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

14.12 Student discipline

The institution's policies and procedures for disciplinary proceedings against students

Student Discipline Procedures

Definition Statement and code of student discipline, which outline procedures for disciplinary proceedings against students; list of staff permitted to discipline students; discipline summary statistics
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine Fitness to Practise Committee

Definition The role and remit of the College's Fitness to Practise Committee.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Student discipline statistics

Definition Student discipline statistics for the past eight academic years
Withheld information
Timescale Of Availability 10 weeks after the end of each academic year (October)
Electronic Availability
Other Formats Available
Fee Information

14.13 Student accommodation

Availability, conditions of use and range of accommodation services offered by the institution

Allocation of Student Accommodation

Definition Summary information on accommodation application and allocation procedures for new students.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information This information is available free of charge to all NEW students. Printout(s) from the web pages are available to others at the standard rate described in the introduction to the Publication Scheme.

Student Accommodation

Definition Description of the range and types of University residential accommodation available to new students; guidance for new students on the alternatives to University accommodation; summary information on costs of accommodation for new students; summary of terms of accommodation guarantees for new students.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information This information is sent free of charge to all NEW students. Printout(s) from the web page(s) are available to others at the standard rate described in the introduction to the Publication Scheme.

Accommodation Services: availability of accommodation to the public during University vacations

Definition Description of the accommodation available to the PUBLIC at the University of Edinburgh during student VACATION periods (through Edinburgh First, the commercial arm of Accommodation Services); details of the range and types of accommodation available; costs; booking procedures and online booking forms.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hard-copy versions available from Edinburgh First, Pollock Halls, Edinburgh EH16 5AY, tel: 0131 667 1971.
Fee Information This information is available free of charge

Student Accommodation for Families

Definition Description of range of University accommodation available for students who wish to bring their PARTNERS and/or FAMILIES with them; summary information on accommodation application and allocation procedures; guidance on alternatives to University accommodation.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available A leaflet containing this information is available from Allocations Division, Accommodation Services, Pollock Halls, Edinburgh EH16 5AY , tel: 0131 667 1971
Fee Information This information is available free of charge.

See also

Definition Description of the aims, principles and method of operation of the Accommodation Services Customer Complaint Procedures.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available
Fee Information This information is available free of charge

14.14 Graduation arrangements

Information about awards ceremonies

Graduation Arrangements

Definition Graduation timetable and guidance for graduands.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry Front Office, The University of Edinburgh, Old College, South Bridge, Edinburgh, Scotland EH8 9YL, tel: 0131 650 2845
Fee Information This information is available free of charge.

14.15 Student complaints

Procedures for dealing with student complaints about the institution

Student Complaint Procedures

Definition Procedures for students on how to make a general complaint; procedures for staff on how to respond to student complaints; and summary statistics of formal student complaints.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Accommodation Services: student complaints procedure

Definition Description of the aims, principles and method of operation of the Accommodation Services Customer Complaint Procedures.
Withheld information
Timescale Of Availability This information is reviewed and updated as required. Updated information is available 4 weeks after amendments have been approved.
Electronic Availability
Other Formats Available A leaflet containing this information is available from Residence Life Office, Accommodation Services, Pollock Halls, Edinburgh EH16 5AY
Fee Information This information is available free of charge

Library complaints procedures

Definition Procedures on how to give feedback about the Library.
Withheld information
Timescale Of Availability This information is reviewed periodically and updated immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

14.16 Student facilities

Description of the facilities and services available exclusively to students.

Mental Health

Definition Code of Practice on Student Mental Health.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Drug Abuse

Definition Code of Practice on the abuse of drugs by students.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Student Counselling Service

Definition Description of the counselling service, availability and workshops.
Withheld information
Timescale Of Availability This information is available from the date of publication
Electronic Availability
Other Formats Available Only hardcopy from Office Manager, Student Counselling Service,Third Floor, Main Library Building, George Square, EH8 9LJ Tel. 650 4170
Fee Information

Careers Service - Information for Students

Definition An overview of how students can use the Careers Service.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Information leaflets are available from the Careers Service.
Fee Information

Chaplaincy General Information

Definition Location, contact details, facilities and services offered by the Chaplaincy.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Leaflet(s) containing this information available from Edinburgh University Chaplaincy Centre, 1 Bristo Square, Edinburgh EH8 9AL, phone: (0131) 650 2595
Fee Information

Student Disability Service: Student Support

Definition Support provided to prospective and current disabled students.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Standard/large print and digital copies are available from the Student Disability Service, University of Edinburgh, 3rd Floor, Main Library Building, George Square, Edinburgh, EH8 9LJ, 0131 650 6828, disability.service@ed.ac.uk
Fee Information

Student Welfare

Definition List and eligibility details of government and other funds available for support of students.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy from Registry Front Office, The University of Edinburgh, Old College, South Bridge, Edinburgh, Scotland EH8 9YL, tel: 0131 650 2845
Fee Information This information is available free of charge.

Services offered by the University's Careers Service

Definition Homepage with sections giving descriptions of the availability, conditions of use and range of services and information offered by the University's Careers Service to students, graduates, staff and employing organisations.
Withheld information
Timescale Of Availability This information is available four weeks after the approval of any amendments
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Careers Service - Information for Employers

Definition Description of the services offered to employers by the Careers Service.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Information leaflets are available from the Careers Service.
Fee Information

Careers Service - Information for Graduates

Definition Description of how the Careers Service can help graduates.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Information leaflets are available from the Careers Service.
Fee Information

Alcohol Abuse

Definition Code of Practice on the abuse of alcohol by students.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary. Updated information is available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine Arrangements for Student Support

Definition College of Medicine and Veterinary Medicine arrangements for student welfare and the role of the Directors of Student Affairs and Directors of Studies.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "Sources of non-academic Support for Students"

Definition See "13.22 Student Administration and Support - Student Facilities" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

University of Edinburgh International Student Centre

Definition Description and introductory information about the International Students Centre at the University of Edinburgh which organises social events and trips for international students.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

University of Edinburgh Exchange Programmes

Definition Search facility to find exchange links available for outgoing and incoming students, with further detailed information about the exchange link.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

International Student Women's Group

Definition Description of the group which supports Wives of Postgraduate Students & Post-doctoral Workers and for Women Postgraduate Students and Post-Doctoral Workers at the University of Edinburgh. The group runs social programmes, organises English language classes and runs a creche.
Withheld information
Timescale Of Availability This information is updated as required, and is available within 4 weeks of changes being approved.
Electronic Availability
Other Formats Available Print out from web page obtained from: Records Management Section.
Fee Information

University of Edinburgh Exchange Programmes

Definition Description of the University exchange programmes available for incoming exchange students and Edinburgh students wishing to participate in an exchange.
Withheld information
Timescale Of Availability This information is updated as required, and is available within 4 weeks of changes being approved.
Electronic Availability
Other Formats Available A printout of the webpage(s) is available form the Records Management Ofiice and detailed printed information is available from the International Office.
Fee Information

International Hospitality Scheme

Definition Description of the hospitality programme which pairs up interested international students with a local host family.
Withheld information
Timescale Of Availability This information is updated and available by November each year.
Electronic Availability
Other Formats Available A printout of the web page(s) can be obtained from the Records Management Section.
Fee Information

Welcome Guide for new International Students

Definition Information and advice for prospective international students prior to their arrival in Edinburgh.
Withheld information
Timescale Of Availability This information is updated each year and is available thereafter.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management office or, also available as an annually printed publication from the International Office.
Fee Information

Sources of non-academic support for students

Definition Reference Guide to Services at the University of Edinburgh for students.
Withheld information
Timescale Of Availability This information is updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Student Counselling Service Code of Practice Confidentiality and Data Protection

Definition The Student Counselling Service's Code of Practice on Confidentiality and Data Protection
Withheld information
Timescale Of Availability This information is available from the date of publication
Electronic Availability
Other Formats Available Only hardcopy from Office Manager, Student Counselling Service,Third Floor, Main Library Building, George Square, EH8 9LJ Tel. 650 4170
Fee Information

Student Counselling Service Annual Reports

Definition Annual Report published by the Student Counselling Service
Withheld information
Timescale Of Availability This information is available from the date of publication
Electronic Availability
Other Formats Available Only hardcopy from Office Manager, Student Counselling Service,Third Floor, Main Library Building, George Square, EH8 9LJ Tel. 650 4170
Fee Information

14.17 Relationship with the Students Union/Association

The legal and structural basis of the institution's relationships with the Students Union/Association

Edinburgh University Students Association (EUSA)

Definition Summary description of the University's relationship with EUSA.
Withheld information
Timescale Of Availability This information is updated as required and is available four weeks after any amendments have been approved.
Electronic Availability
Other Formats Available Photocopies are available from Dr K Novosel, The University of Edinburgh, Old College, South Bridge, Edinburgh,EH8 9YL, tel: 0131 650 9143.
Fee Information

14.18 Students Union/ Association

Information on the oeration and activities of the Students Union/Association.

Students Union/Association

Definition The University of Edinburgh does not for the time being hold information under this particular class of information and is therefore unable to publish information under this class of information. If, in the future, the University of Edinburgh does hold information which falls under this clas, then it will publish information under this class in line with the request.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

15 TEACHING QUALITY

This category contains information regarding the management of teaching quality in the institution including mechanisms for reviewing and ensuring the quality of teaching provided. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

15.1 Programme approval

Programme approval and monitoring arrangements

Guidance on preparing Programme Specifications

Definition Guidance note on preparing programme specifications and the University template for programme specifications.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

See also "Programme Specifications"

Definition See "13.1 Student Administration and Support - Course Information" for programme specifications.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Programme approval

Definition Description of course and programme organisation; and role of Boards of Studies.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

RDSVS Learning & Teaching Committee

Definition Has been derived from the previous Curriculum Executive and Board of Studies Committees.
Withheld information Information in respect of which a claim to confidentiality of communications could be maintained in legal proceedings is exempt information. Information is exempt information if it was obtained by a Scottish public authority from another person (including another such authority); and its disclosure by the authority so obtaining it to the public (otherwise than under this Act) would constitute a breach of confidence actionable by that person or any other person.
EI(S)R s.10(4)e - The request involves making internal communication within the University available, and might lead to either misinterpretation or to jeopardising the outcome of the deliberations.
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Science and Engineering Quality Assurance procedures

Definition Guidance on wiki
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Science: Programme Approval

Definition UG Programme approval arrangements: roles, responsibilities and authorities of committees involved in programme approval and review.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

School of Health in Social Science: programme approval

Definition Information regarding programme approvals in the School, including that by external bodies.
Withheld information
Timescale Of Availability Information will be updated on a yearly basis, after being approved by the relevant committees.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section. Hard copies are available from the School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

15.2 Assessment

Assessment procedures and summaries of reviews of their effectiveness

See also "Assessment Regulations"

Definition See "14.7 Student Administration and Support - Examinations" for information on the University's undergraduate and postgraduate assessment procedures.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Assessment Principles

Definition Statement of the University's principles of assessment.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

See also "Senatus Quality Assurance Committee"

Definition See "3.7 Governance- Major Committees" for information on the work of the Senatus Quality Assurance Committee and annual College quality assurance and enhancement reports.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Teaching Programme Reviews"

Definition See "15.4 Teaching Quality - Institutional Internal Reviews" for information on teaching programme reviews.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

15.3 Student satisfaction

Summary results of any institutional mechanisms for measuring student satisfaction with their HE experience

Student Satisfaction with the Library

Definition Summary results of survey of student satisfaction with library facilities.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Student satisfaction with open-access computing laboratories

Definition Summary results of survey of student satisfaction with open-access computing laboratories.
Withheld information
Timescale Of Availability This information is updated anually and is available three months after survey is completed.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Accommodation Services: Student Satisfaction Surveys

Definition Summary information on students' satisfaction with the accommodation provided for them by the University of Edinburgh
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Timescale Of Availability This information is reviewed and updated as available.
Electronic Availability
Other Formats Available
Fee Information

See also "Senatus Quality Assurance Committee"

Definition See "3.7 Governance - Major Committees" for information on the Senatus Quality Assurance Committee which receives annual reports from Colleges and Student Services. The reports include some information on service satisfaction.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Medicine and Veterinary Medicine Course Feedback

Definition A description of procedures for measuring student satisfaction within the College.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

15.4 Institutional internal reviews

Summary of the findings of the institutions own internal reviews of quality and standards

Institutional Quality Framework

Definition The University's Quality Assurance Framework.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Internal Subject Reviews

Definition Description of the internal process of programme review by which the University informs itself about the quality of the academic student experience being delivered and the extent to which this meets the needs of students, employers, and other stakeholders; internal subject review reports.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

Peer Observation of Teaching

Definition Procedures for the University's scheme of peer observation of teaching.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is made available before the start of the academic year to which it applies.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

See also "Senatus Quality Assurance Committee"

Definition See "3.7 Governance - Major Committees" for information on the Senatus Quality Assurance Committee which receives annual reports on quality assurance and enhancement from Colleges and annual reports on Student Services.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Science: Postgraduate Supervisor Training

Definition College Postgraduate Supervisor training; maintaining and updating quality and standards.
Withheld information
Timescale Of Availability This information is updated annually in October. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printouts from the web page(s) are available from the Records Management Section.
Fee Information

Professional Development of Course Organisers

Definition Description of the Annual Forums available for Course Organisers.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Professional Development of Directors of Studies

Definition Description of the Update and Induction Programme available for Directors of Studies.
Withheld information
Timescale Of Availability This information is reviewed and updated annually. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Professional Development of Tutors and Demonstrators

Definition Description of the professional development programmes available to tutors and demonstrators.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Professional Development of Academic Staff

Definition Description of: the Learning and Teaching Forums; the Directory of the Resource Collection (held by the Centre for Teaching, Learning and Assessment); the Professional Certificate in University Teaching; and the series of handbooks and manuals on teaching, learning and assessment.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

College of Medicine and Veterinary Medicine Review of Quality and Standards of Courses

Definition Statement describing outcomes of internal reviews of quality and standards within the College. Review of quality of teaching offered by honorary staff in external agencies.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

College of Humanities and Social Sciences: Internal Reviews

Definition College of Humanities and Social Sciences School internal reviews - 'Teaching Programme Reviews'
Withheld information
Timescale Of Availability This information is available 4 weeks after approval by Senatus Quality Assurance & Enhancement Committee.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

15.5 Professional accreditation of courses by external bodies

The nature of and duration of accreditation by professional, statutory or regulatory bodies, including accreditation and monitoring reports.

English Language Teaching Centre: Cambridge DELTA course

Definition Description of the validation of DELTA (the Diploma in English Language Teaching to Adults), which is run by ELTC, by UCLES, University of Cambridge.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy can be obtained from: Senior Administrator, ELTC, Paterson's Land, Holyrood Road, Edinburgh EH8 8AQ, Telephone: +44 (0)131 650 6200.
Fee Information

English Language Teaching Centre: Accreditaton by the British Council

Definition Brief details of the accreditation of courses run by the English Language Teaching Centre by the British Council.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy can be obtained from: Senior Administrator, ELTC, Paterson's Land, Holyrood Road, Edinburgh, EH8 8AQ, Telephone: +44 (0)131 650 6200
Fee Information

College of Medicine and Veterinary Medicine Accreditation by Professional Registration Bodies

Definition Reports of accreditation visits by the General Medical Council and Royal College of Veterinary Surgeons.
Withheld information
Timescale Of Availability Available from the date of publication
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

15.6 Validation

A description of courses where the institution acts as an external examination body or validates the examinations and qualifications of others, including joint awards.

See also "Senatus Academicus" and "Academic Policy Committee"

Definition See "3.7 Governance - major committees" for the work of the Academic Policy Committee and the Senatus Academicus in considering and approving validation arrangements.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Collaborative programmes

Definition A list of current collaborative programmes.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Degree programmes validated by the University

Definition A list of the degree programmes validated by the University.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section
Fee Information

15.7 Quality assurance assessments of the institutions provision by the QAA

QAA reports.

Institutional Review

Definition Information in the University's Quality Assurance Handbook about review of the University by the Quality Assurance Agency for Higher Education, which includes a link to the QAA's site with their report on the University.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web pages(s) are available from the Records Management Section.
Fee Information

16 INFORMATION SERVICES

This category covers those functions within the institution that provide access to information the student body and both academic and administrative staff. These include libraries, computing services, archive services, and information support services. Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the general public and it is information of this nature that is included within this group. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may damage the commercial interests of any institution or individual, threaten the health and safety of specific individuals, prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

16.1 Library facilities

Availability and conditions of use of library facilities

Library conditions and services

Definition Description of the services and resources available from the University Library, their availability and conditions of use.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information Printed guides and newssheets are available free of charge.

Library, Museums and Galleries publications

Definition Occasional publications available for sale: books, exhibition catalogues, catalogues of special collections, facsimile reprints, greetings cards and postcards based on items in the University library, museums & galleries collections.
Withheld information
Timescale Of Availability Material published by the Library, Museums & Galleries and offered for sale, available on publication until out of print.
Electronic Availability
Other Formats Available
Fee Information Publications for sale include: Books, pamphlets, exhibition catalogues, catalogues of special collections, facsimile reprints, greetings cards and postcards based on items in the Library's own collect

16.2 Computing facilities

Availability and conditions of use of computing facilities

Entitlement to use of Edinburgh University computing services

Definition Summary description of the entitlement to use Edinburgh University computing facilities and services.
Withheld information
Timescale Of Availability This information is updated annually and is available by the start of the academic year.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Open-access computing laboratories

Definition Summary description of location, opening hours and equipment of open-access computing laboratories run by Computing Services.
Withheld information
Timescale Of Availability This information is updated anually and is available from the start of Freshers' Week.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

uCreate Resource Centres

Definition Description of the two uCreate resource centres and their services at the University of Edinburgh.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Regulation of Investigatory Powers

Definition Statement on monitoring under the Regulation of Investigatory Powers Act and on the use of personal data under the Data Protection Act.
Withheld information
Timescale Of Availability This information is reviewed annually and is available by the start of the academic year.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

IS Helpline Support

Definition Contact details and hours of operation for the IS Helpline.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

University Computing Regulations

Definition Availability and conditions of use of computing facilities. See "Computing Regulations".
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

IT Courses provided by Computing Services

Definition Description of IT courses run by Computing Services, the dates of the courses, guidance on how to book and the availability of places.
Withheld information
Timescale Of Availability This information is updated each term or semester and is available by the start of the new term or semester.
Electronic Availability
Other Formats Available Hard copy available from the IS Help Desk, Main Library, George Square, Edinburgh, EH8 9LJ, tel: 0131650 3344, email: EUCS.Reception@ed.ac.uk
Fee Information

College of Medicine and Veterinary Medicine Computing facilities

Definition Description of computing facilities within the College: open access laboratories; the Electronic Curricula.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

The Moray House School of Education Computing Facilities

Definition Description of the computing computing laboratory facilities in the School of Education, the Education e-mail system, opening hours, general conditions of use.
Withheld information
Timescale Of Availability This information is updated as required, and is available within 4 weeks of changes being made.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Divinity Computing Facilities

Definition Description of the computing laboratory facilities in the School of Divinity, opening hours, and conditions of use.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after changes are approved by School Library and Computing Committee
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Literatures, Languages and Cultures: Computing Facilities

Definition Description of the computing laboratory facilities in the School, opening hours, and general conditions of use.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

English Language Teaching Centre Computing Facilities

Definition Brief description of Computing Facilities available to students at the English Language Teaching Centre.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy can be obtained from: Reception, Office of Lifelong Learning, Paterson's Land, Holyrood Road, Edinburgh, EH8 8AQ, Telephone: +44 (0)131 650 6200
Fee Information

16.3 Other information facilities

Availability and conditions of use of facilities

Information Services Applications Division: Services

Definition Brief description of the services offered by Applications Division.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Information Services Applications Division: Overview

Definition Description of the role, structure, responsibilities, strategy and contact details of Applications Division.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

EDINA Service Level Agreement

Definition EDINA Service Level Agreement with Jisc
Withheld information
Timescale Of Availability Available freely at the EDINA website
Electronic Availability
Other Formats Available
Fee Information Printouts of the pdf files are available from the Records Management section

EDINA Strategy

Definition EDINA Strategy, updated as required in line with guidance from EDINA Management Board
Withheld information
Timescale Of Availability Available freely at the EDINA website
Electronic Availability
Other Formats Available
Fee Information Printouts of the pdf files are available from the Records Management section

EDINA Annual Review

Definition EDINA Annual Review, produced annually and submitted to Jisc
Withheld information
Timescale Of Availability This information is updated annually and available by 15 October
Electronic Availability
Other Formats Available Printouts of the pdf files are available from the Records Management section
Fee Information Available freely at the EDINA website

16.4 Major strategy documents

High-level aims and strategies of information services units

Information Services Group Strategies

Definition High-level aims and strategies of information services units.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

16.5 Collections

Scope of major collections held by the institution

Library, museums & galleries collections: access arrangements

Definition Description of the conditions of use and access arrangements for consulting the major digital, print, manuscript, archive and object collections in the University. Including a description of the charges that apply to external users.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section. Printed guides and newssheets available on request from IS Helpdesk. The IS Helpdesk may be contacted: by email: IS.Helpdesk@ed.ac.uk, by telephone: 0131 650 3409.
Fee Information Information about access to the collections is free of charge, but access charges may apply to external users, and copying charges will apply to requests for copies from the collections.

Library, museum & gallery collections: guides and catalogues

Definition Catalogues, finding aids and guides to the major digital, print, manuscript, archive and object collections held by the University.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section. Printed guides and newssheets available on request from IS Helpdesk. The IS Helpdesk may be contacted: by email: IS.Helpdesk@ed.ac.uk, by telephone: 0131 650 3409.
Fee Information

Polish School of Medicine Historical Collection: Introductory information

Definition Brief introduction to the collection, description of how to access the collection with opening hours and access conditions, and contact details of the Honorary Curator.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available This information is available in hard copy from the Honorary Curator, Polish School of Medicine Historical Collection, c/o College of Medicine Office, Chancellor's Building, 49 Little France Crescent, Edinburgh, EH16 4SB, Tel: 0131 4780392
Fee Information

Classical Casts and Pottery Teaching Collection: Introduction

Definition Introduction to the collection and contact details of the curator.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Classical Casts and Pottery Teaching Collection: Catalogues

Definition Collection catalogue with pictures and descriptions of the classical pottery and casts.
Withheld information
Timescale Of Availability Four weeks after any amendments to to catalogue have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

The Cockburn Museum of Geology and Geology Map Collection: Catalogues

Definition Catalogues of the items held by the Cockburn Museum of Geology.
Withheld information
Timescale Of Availability The catalogues are updated as required. Updated catalogues are available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available The catalogues are available in hardcopy only. Photocopies may be requested from the Cockburn Museum, Grant Institute, School of GeoSciences, University of Edinburgh, Edinburgh EH9 EH9 3JW.
Fee Information

The Cockburn Museum of Geology and Geology Map Collection: Introduction

Definition Introductory description of the collections, access arrangements and contact details.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Open Research data

Definition This section contains open research data made available by the University
Withheld information
Timescale Of Availability Updated as required
Electronic Availability
Other Formats Available The University is not normally required to make open data available in other formats. However please contact us if you have a query about formats.
Fee Information

16.6 Collection strategy

Collection management and preservation strategies

Library, Museums & Galleries collection strategies

Definition Collections development, collections management, and preservation strategies for the University Library, Museums & Galleries.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

16.7 Open archives

Information about records held by the instituiton's archive facilities for permanent preservation and designated as open irrespective of date of creation.

School of Scottish Studies Archives

Definition Archives, including photographs, manuscripts and sound recordings, held by the School of Scottish Studies Archives for permanent preservation and designated as open irrespective of the date of creation (excluding archives deposited with the University and held on behalf of another person or organisation). The collections are normally accessed by appointment and inspection in the designated archive search rooms, dependent on physical condition and subject to advertised conditions. Transcripts and surrogates will be utilised where available.
Withheld information
Timescale Of Availability The collections accrue periodically. New collections are available for consultation once accessioned and catalogued.
Electronic Availability
Other Formats Available Copies of material may be available subject to conditions, contact: Cathlin Macaulay, 0131 650 4159, Cathlin Macaulay@ed.ac.uk;
Fee Information On site access to the collections is free. Searches of the collections on behalf of enquirers and copies of material (where available) are subject to charges which depend on the material to be copied.

Archive Collections

Definition Archives held in the University archive facilities for permanent preservation and designated as open irrespective of the date of creation (excluding archives deposited with the University and held on behalf of another person or organisation). Archive collections are normally accessed by inspection in the designated invigilated reading room, dependent on physical condition and subject to advertised conditions. Transcripts and surrogates will be utilised where available. Guides, catalogues and access arrangements are detailed in the URLs below.
Withheld information
Timescale Of Availability University archival collections accrue periodically. New collections are available for consultation once accessioned and catalogued.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information On site access to the collections is free. Searches of the collections on behalf of enquirers, and copies of material (where available) are charged at the rates advertised by Special Collections.

16.8 Archive facilities and special collections

Description of the institution's archive facilities and special collections

University Archives: conditions and services

Definition Description of conditions of access to the University archival collections held in the Special Collections of the University Library. Details of the reprographics services, search fees and other services available.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information On site access to the collections is free. Searches of the collections on behalf of enquirers, and copies of material (where available) are charged at the rates advertised by Special Collections.

University Archives: catalogues and finding aids

Definition Guides, catalogues, finding aids and indexes to the University archival holdings held in the Special Collections of the University Library, normally accessed by inspection in the designated reading room.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section. Printed leaflets, handouts and photocopies are available on request from Main Library, George Square, Edinburgh, EH8 9LJ, tel: 0131 650 3409
Fee Information Printouts and copies are charged at the rates advertised by Special Collections.

School of Scottish Studies Archives: catalogues and finding aids

Definition Guides, catalogues, finding aids, in-house databases and indexes to the School of Scottish Studies Archives normally accessed by inspection in the designated archive search room.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available immediately.
Electronic Availability
Other Formats Available Printouts of webpage(s) are available from the Records Management Section.
Fee Information No fee is charged for access to the finding aids in the archive search rooms

School of Scottish Studies Archives Journal, Tocher

Definition "Tocher" is the journal published by the School of Scottish Studies Archives. It includes excerpts from the Sound Archive transcribed into Gaelic, Scots or English with facing translation where necessary.
Withheld information
Timescale Of Availability The journal is published annually and is available immediately from the publication date.
Electronic Availability
Other Formats Available Copies and back issues are available from Cathlin Macaulay, Celtic and Scottish Studies, School of Literatures, Languages and Cultures, University of Edinburgh, 27 George Square, Edinburgh EH8 9LD, Tel 0131 650 4159.
Fee Information Subscription information is available from Cathlin Macaulay, Celtic and Scottish Studies, and on the link below.

Institute for Advanced Studies in the Humanities

Definition Listing of web publications of conference proceedings in the Institute for Advanced Studies in the Humanities.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have taken place.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

17 EXTERNAL AND COMMUNITY RELATIONS

This category covers information relating to the institutions relationship with its external environment. These include how it manages its relationship with the local community and how it retains contact with its former staff and students. By virtue of its nature most institutions will probably find that the majority of the information in these categories is already made available to the public by some means.

17.1 Alumni

Arrangements for keeping in touch with former staff and students

Alumni Services

Definition Description of the publications and services provided to alumni of The University of Edinburgh.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed brochures, photocopies and copies of web pages available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

Alumni Reunions

Definition Guidelines for organising reunions and list of events.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed brochures, photocopies and copies of web pages available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

Alumnus of the Year

Definition Nomination forms and details of previous winners of the Alumnus of the Year.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed form and web pages available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

Alumni Clubs and Groups

Definition List of affiliated alumni clubs and groups with contact details and club manual
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed web pages available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

School of Divinity Alumni Relations

Definition Information about School of Divinity Alumni relations, communications, events, contact details
Withheld information
Timescale Of Availability This information is on the School website and is updated four weeks following significant changes agreed within the School.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

17.2 Community Relations

Description of the facilities and services available to the local community

College of Humanities and Social Sciences: Northern Scholars Lectures

Definition Publicity material for the Northern Scholars Lectures held by the College of Humanities and Social Sciences.
Withheld information
Timescale Of Availability Updated at regular intervals, as new events are timetabled and available immediately thereafter.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

University Health Service: Richard Verney Health Centre

Definition Contact details for the University Health Service and summary description of the services offered and eligibility.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Photocopies are available from Dr K Novosel, The University of Edinburgh, Old College, South Bridge, Edinburgh, EH8 9YL, tel: 0131 650 9143.
Fee Information

College of Humanities and Social Sciences: Gifford Lectures

Definition Publicity material for the Gifford Lectures held by the College of Humanities and Social Sciences.
Withheld information
Timescale Of Availability Updated at regular intervals, as new events are timetabled. Updated information is available on publication date.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Sports and Recreational Facilities

Definition Description of the sports and recreational facilities offered by the Centre for Sport and Exercise (CSE)
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after changes are approved by School Computing & Equipment Committee
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

English Language Teaching Centre: Community Relations

Definition Details of Community Relations (courses, events) provided in association with the English Language Teaching Centre (ELTC).
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy can be obtained from: Senior Administrator, ELTC, 21 Hill Place, Edinburgh, EH8 9DP, Telephone: +44 (0)131 650 6200
Fee Information

Community Relations through Music

Definition Description of community events, services and facilities provided through the Reid School of Music.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from Secretary, Alison House, 12 Nicolson Sq, Edinburgh, EH8 9DF Tel: +44 131 650 2427
Fee Information

Community Relations through Psychology

Definition Description of community facilities provided in association with Psychology, in the School of Philosophy, Psychology and Language Sciences.
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from Nursery Manager, 7 George Square, Edinburgh, EH8 9JZ. Tele No: +44 (0) 131 650 3448
Fee Information

School of Literatures, Languages and Cultures: Scottish Universities International Summer School

Definition Details of programmes, courses and lectures offered by the Scottish Universities International Summer School.
Withheld information EI(S)R s.10(4)(d) - The data relates to unfinished documents or incomplete data.
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have taken place.
Electronic Availability
Other Formats Available Paper application forms, brochures and other details available from Nan Mulder, SUISS, 21 Buccleuch Place, EDINBURGH EH8 9LN; email: suiss@ed.ac.uk; Tel 0131 650 4369
Fee Information

School of Health in Social Science: Seminar Series

Definition Publicity material and information regarding School seminars.
Withheld information
Timescale Of Availability This information is updated throught the session, as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section. Hard copy from School Office, The University of Edinburgh, Medical School, Teviot Place, Edinburgh, EH8 9AG. Telphone 0131 650 3887
Fee Information

School of Education: Continuing Professional Development Courses and Conferences

Definition Summary description of Continuing Professional Development (CPD) courses and conferences offered by the School of Education, details on how to apply, and contact information for the CPD Office.
Withheld information
Timescale Of Availability The information is updated as required, updated information is available within 3 weeks of a conference/course being approved.
Electronic Availability
Other Formats Available Paper application forms, and details available from CPD Office, The Moray House School of Education, The University of Edinburgh, Old Moray House, Edinburgh EH8 8AQ, [tel: 0131 651 6263].
Fee Information

School of Literatures, Languages and Cultures: Seminar Series

Definition Publicity material for School seminars.
Withheld information
Timescale Of Availability This information is updated as necessary and is available immediately thereafter.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

School of Divinity: Visiting Lectures

Definition Publicity material for the visiting lectures.
Withheld information
Timescale Of Availability This information is updated as new events are confirmed and is available immediately thereafter.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Royal (Dick) School of Veterinary Studies Clinical Services

Definition First opinion and referral veterinary treatment
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available within four weeks of amendments being made.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

University of Edinburgh Day Nursery

Definition Guidance on how to contact the Day Nursery, application, eligibility, current fees, and services offered by the Nursery.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is avaialble four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the webpage(s) is available from the Records Management Section.
Fee Information

School of Physics and Astronomy: Outreach activities

Definition Description of School outreach (SCIFUN) activities.
Withheld information
Timescale Of Availability This information is reviewed and updated as necessary, and is available thereafter.
Electronic Availability
Other Formats Available For hard copy information email schools@ph.ed.ac.uk or contact Sci-Fun, School of Physics and Astronomy, James Clerk Maxwell Building, King's Building, Edinburgh EH9 3JZ tel. 0131 650 5292
Fee Information

Office of Lifelong Learning: Open Studies Courses

Definition Description of and application details for the Open Studies courses for adult students (also available to undergraduates, postgraduates and staff) are offered in a wide range of subjects.
Withheld information
Timescale Of Availability This information is published twice a year and is available from the date of issue.
Electronic Availability
Other Formats Available Hardcopy available from The Office of Lifelong Learning, University of Edinburgh, Paterson's Land, Holyrood Road, Edinburgh, EH8 8AQ, tel: 0131 650 4400, email: oll@ed.ac.uk.
Fee Information

Office of Lifelong Learning: Courses

Definition Description of and application details for courses offered to the local community by the Office of Lifelong Learning.
Withheld information
Timescale Of Availability This information is published twice a year and is available from the date of issue.
Electronic Availability
Other Formats Available Hardcopy available from The Office of Lifelong Learning, University of Edinburgh, Paterson's Land, Holyrood Road, Edinburgh, EH8 8AQ, tel: 0131 650 4400, email: oll@ed.ac.uk.
Fee Information There is no charge for this information.

Office of Lifelong Learning: Access Courses

Definition Description of and application details for Access Courses for mature adults wishing to undertake preparatory study prior to entering a degree programme. Course run jointly with Edinburgh College.
Withheld information
Timescale Of Availability This information is published annually and is available from the date of issue.
Electronic Availability
Other Formats Available Hardcopy is available from the Office of Lifelong Learning, University of Edinburgh, Paterson's Land, Holyrood Road, Edinburgh, EH8 8AQ, tel: 0131 6504400, email: oll@ed.ac.uk
Fee Information

Careers Services to Students and Graduates

Definition Careers Service Mission Statement and Statement of Service for students and graduates.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Sources in Local History - publications available for sale

Definition The Sources in Local History series is concerned with manuscript sources, especially the diaries and account books of farm folk and tradesmen. These are sometimes described as 'ego-documents', written by individuals for their own purposes, and not for public viewing. The texts are presented in full, and not in the form of excerpts, in the belief that this allows them to be analysed in different ways by different people with different interests. Along with the companion Flashbacks series, they put on record the history of everyday life in Scotland.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information Priced individually. See link below for up-to-date price list.

College of Science and Engineering: commercially available publications

Definition The Dalmarnock Fire Tests: Experiments and Modelling (hardcopy) Fire and Building Safety in the Single European Market (hardcopy) Fireseat conference proceedings: "Fire Safety Engineering in the UK: The state of the art", "The science of suppression", and "Fire and Explosion Hazards 5" Available from Fireseat Publications (see below for details)and from www.epay.ed.ac.uk (School of Engineering). BSI Eurocode Extract books. Available from the Engineering Teaching Organisation, School of Engineering, Faraday Building, The King's Buildings. Hard copy only.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Some chapters may be available as PDFs free of charge. See website for details.
Fee Information See website for up-to-date fee information. BSI Eurocode Extracts charged at £25 as of May 2009.

Community Relations through Psychology - UniTots fees

Definition Fee information for the UniTots children's nursery
Withheld information
Timescale Of Availability This information is reviewed and updated periodically. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Hardcopy available from Nursery Manager, 7 George Square, Edinburgh, EH8 9JZ. Tele No: +44 (0) 131 650 3448
Fee Information

School of Divinity Seminar Series

Definition Details of the School of Divinity Seminar Series, including dates and times. Updated with speaker and topic information as these are confirmed.
Withheld information
Timescale Of Availability On the School website and updated as speakers and topics are confirmed.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

R(D)SVS Continued Professional Development

Definition Lists courses and materials available through our E-Learning and CPD Department. Please note that as from June 2011, we will be working to produce on-line CPD through the Vet Academy Platform.
Withheld information Information is exempt information if it constitutes a trade secret; or its disclosure under this Act would, or would be likely to, prejudice substantially the commercial interests of any person (including, without prejudice to that generality, a Scottish public authority). Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice substantially the economic interests of the whole or part of the United Kingdom; or the financial interests of an administration in the United Kingdom.
EI(S)R s.10(4)(d) - The data relates to unfinished documents or incomplete data.
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Edinburgh First (accommodation, conferences, catering)

Definition Description of services available through Edinburgh First (the commercial arm of Accommodation Services); details of the range and types of services, and their availability; costs; contact and booking details; online booking forms.
Withheld information
Timescale Of Availability This information is available on the Edinburgh First website and is updated as required
Electronic Availability
Other Formats Available Hard-copy versions of brochures are available from Edinburgh First, Pollock Halls, Edinburgh EH16 5AY
Fee Information

Archaeology Occasional and Project Papers available for purchase

Definition List of Archaeology occasional and project papers available for purchase, with prices
Withheld information
Timescale Of Availability This list is updated as publications for sale become available.
Electronic Availability
Other Formats Available A hard copy can be requested from the Archaeology Subject Area, contact Sarah.Larios@ed.ac.uk
Fee Information

Jeanne Marchig International Centre for Animal Welfare Education

Definition JMICAWE founded by Madame Marchig in 2011.
Withheld information Information is exempt if it is held with a view to its being published by a Scottish public authority; or any other person, at a date not later than twelve weeks after that on which the request for the information is made; or when that request is made the information is already being held with that view; and it is reasonable in all the circumstances that the information be withheld from disclosure until such date as is mentioned.
Information is exempt information if it constitutes (a) personal data of which the applicant is the data subject; (b) personal data and either the condition mentioned in subsection (2) (the first condition) or that mentioned in subsection (3) (the second condition) is satisfied; (c) personal census information; or (d) a deceased persons health record. (2) The first condition is (a) in a case where the information falls within any of paragraphs (a) to (d) of the definition of data in section 1(1) of the Data Protection Act 1998 (c. 29), that the disclosure of the information to a member of the public otherwise than under this Act would contravene (i) any of the data protection principles; or (ii) section 10 of that Act (right to prevent processing likely to cause damage or distress); and (b) in any other case, that such disclosure would contravene any of the data protection principles if the exemptions in section 33A(1) of that Act (which relate to manual data held) were disregarded. (3) The second condition is that, by virtue of any provision of Part IV of that Act, the information is exempt from section 7(1)(c) of that Act (data subjects right of access to personal data).
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

College of Humanities and Social Sciences: Munro Lectures

Definition Publicity material for the Munro Lectures held by the College of Humanities and Social Sciences.
Withheld information
Timescale Of Availability Updated at regular intervals, as new events are finalised. Updated information is available from publication date.
Electronic Availability
Other Formats Available A printout of the web page(s) is available from the Records Management Section.
Fee Information

Northern Light - SUISS Creative Writing

Definition The Scottish Universities' International Summer School (SUISS) publishes a collection of work from the SUISS Creative Writing course which offers Creative Writing students the opportunity to publish work produced during their stay in Edinburgh.
Withheld information
Timescale Of Availability Published biannually.
Electronic Availability
Other Formats Available
Fee Information Editions priced individually; see link below for details.

Edinburgh College of Art News and Events

Definition Provides research news, details of forthcoming local events and information for staff, students and external collaborators on hosting events at ECA.
Withheld information
Timescale Of Availability ECA website
Electronic Availability
Other Formats Available
Fee Information

17.3 Development activities

Promotional material relating to institutional fundraising objectives

See also "Edit"

Definition See "16.1 External Community Relations - Alumni" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Development and Alumni Legacy Administration

Definition Guidance on how to leave a legacy to The University of Edinburgh.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed brochure and documents available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

Development and Alumni Planning

Definition Strategic Plans for Development and Alumni activities.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed brochures available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk
Fee Information

University of Edinburgh Development Trust Innovation Initiative Grants

Definition Innovation Initiative Grants - application guidelines, application form, deadlines and previous award winners.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendements have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Meetings of The University of Edinburgh Development Trust

Definition The University of Edinburgh Development Trust Meetings - minutes, papers and agendas.
Withheld information
Timescale Of Availability Minutes, agendas and papers for each meeting will be available 30 days after the minutes of that meeting have been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk
Fee Information

Deed of Trust for the University's Development Trust

Definition Trust constitution, membership and appointment procedure for Trustees.
Withheld information
Timescale Of Availability This information may be reviewed periodically. Amended information will be available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk
Fee Information

Development and Alumni Fundraising Materials

Definition Project case statements, brochures, newsletters and information about making donations to The University of Edinburgh.
Withheld information
Timescale Of Availability This information is available immediately on publication.
Electronic Availability
Other Formats Available Printed brochures and photocopies are available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk.
Fee Information

University of Edinburgh Development Trust Annual Report and Accounts

Definition Annual report and accounts of the University of Edinburgh Development Trust.
Withheld information
Timescale Of Availability This information is published annually and is available 30 days after it has been approved.
Electronic Availability
Other Formats Available Photocopies of this information are available from Development & Alumni, University of Edinburgh, Charles Stewart House, 9-16 Chambers Street, Edinburgh, EH1 1HT, tel: 0131 650 2240, email: development@ed.ac.uk
Fee Information

17.4 Public relations

Information created specifically to publicise facilities and activities.

Business, Industry and research activities

Definition Overview of the University's work in business, industry and research.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

See also "Services for Students"

Definition See "13.22 Student Support and Administration - Student Facilities" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Corporate Visual Identity Guidelines

Definition Guidelines on applying the University's visual identity.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

See also "Staff Guides"

Definition See "9.15 Human Resources - Staff Facilities" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Directory of Experts

Definition Directory of University academic staff available for media enquiries.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Press release archive

Definition Press releases issued since 2000.
Withheld information
Timescale Of Availability Updated within two days of issue.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Explore the University

Definition Overview of the University's buildings, history, notable individuals, city guide.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

News and Events

Definition Summary of current University news and events.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

See also "College of Humanities and Social Sciences: Northern Scholars Lectures"

Definition See "16.2 External and Community Relations - Community Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "College of Humanities and Social Sciences: Gifford Lectures"

Definition See "16.2 External and Community Relations - Community Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "College of Humanities and Social Sciences: Munro Lectures"

Definition See "16.2 External and Community Relations - Community Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "College of Humanities and Social Science: Inaugural Lectures"

Definition See "16.2 External and Community Relations - Community Relations" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available Poster
Fee Information

18 GOVERNMENT AND REGULATOR RELATIONS

This category covers information the institution provides to government and external regulators. By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public by some means. Members of the public are also likely to find the same or related information is available from the external partners the institution has links with.

18.1 Funding body statistical reports and returns

Information that the institution is legally obliged to make available to its funding body

SFC Statistical Returns

Definition SFC early statistics return, final figures return, financial forecasts and estate management action plan.
Withheld information
Timescale Of Availability This information is available four weeks after the return is made to SFC.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Socrates and Erasmus exchange students return to SFC

Definition Annual return to the Scottish Funding Council giving breakdown of numbers of home students attached to the University and involved in Socrates / Erasmus exchange programme.
Withheld information
Timescale Of Availability This information is submitted annually in February, and is available 4 weeks after the return is made.
Electronic Availability
Other Formats Available Hard copy from Registry Front Office, University of Edinburgh, Old College, South Bridge, Edinburgh EH8 9YL
Fee Information There is no charge for this information.

Annual Statutory Return to the Higher Education Statistics Agency (HESA)

Definition Summary statistics compiled and published by HESA from the annual report on students submitted by the University to HESA.
Withheld information
Timescale Of Availability This information is compiled annually and is available immediately after publication by HESA.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

Funding Body Statistical Reports and Returns

Definition Information that the University is legally obliged to make available to the Scottish Funding Council.
Withheld information
Timescale Of Availability This information is compiled annually, and is available four weeks after lodgement with the Scottish Funding Council.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

See also "First Destination Information"

Definition See "17.3 Government and Regulator Relations - Information on student admission, progression and completion" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

18.2 Other statutory reports

Information which the University is legally required to publish

Edinburgh Research and Innovation Limited Directors Report and Accounts

Definition The Directors Report and Accounts of Edinburgh Research and Innovation Limited, as submitted to Companies House on an annual basis.
Withheld information
Timescale Of Availability This information is available four weeks after accounts lodged at Companies House.
Electronic Availability
Other Formats Available Printouts from the web page(s) are available from the Records Management Section.
Fee Information

HEI return to Student Loans Company

Definition The Student Loans Company requires all HEIs to use a secure HEI Services Portal to submit list of all undergraduate programmes of study and term dates and confirm students attendance to release payment of maintenance loans to students and tuition fee payments to HEI.
Withheld information
Timescale Of Availability This information is published annually and is available from the date of issue.
Electronic Availability
Other Formats Available
Fee Information

18.3 Information on student admission

Statistical information on these matters which the institution is required by the Funding Council to publish

Undergraduate Prospectus

Definition Information for potential undergraduates on studying at the University, admissions, degree programmes and entry requirements, contact details. The hard copy and online versions are slighlty different in content although all of the core information such as the programme and admissions information is the same.
Withheld information
Timescale Of Availability This information is published annually and is available from the date of issue.
Electronic Availability
Other Formats Available A paper copy is available from Communications and Marketing, The University of Edinburgh, 7-11 Nicolson Street, Edinburgh, EH8 9BE, tel: 0131 650 1000, email communications.office@ed.ac.uk
Fee Information

See also "Edit"

Definition See "16.1 External and Community Relations - Alumni" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

First Destination Information

Definition Summary results of what recent graduates from different subject areas have gone on to do after leaving the University of Edinburgh.
Withheld information
Timescale Of Availability This information is updated annually and is available four weeks after approval.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Postgraduate Prospectus

Definition Information for potential postgraduates on studying at the University, admissions, degree programmes and entry requirements, contact details. The hard copy and online versions are slighlty different in content although all of the core information such as the programme and admissions information is the same.
Withheld information
Timescale Of Availability This information is published annually and is available from the date of issue.
Electronic Availability
Other Formats Available A paper copy is available from Communications and Marketing, The University of Edinburgh, 7-11 Nicolson Street, Edinburgh, EH8 9BE, tel: 0131 650 1000, email: communications.office@ed.ac.uk
Fee Information

Edit

Definition University magazine containing general University news, information about Alumni and General Council Billet.
Withheld information
Timescale Of Availability Published twice a year. Available from the date of issue.
Electronic Availability
Other Formats Available A paper copy is available from Communications and Marketing, The University of Edinburgh, 7-11 Nicolson Street, Edinburgh, EH8 9BE, tel: 0131 650 2252, email communications.office@ed.ac.uk
Fee Information

Dynamic Diary

Definition Lists special and public lectures, conference and seminars, concerts, church services and major committee meetings.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Services for Students

Definition Overview of the main online services for students.
Withheld information
Timescale Of Availability This information is updated as required. Updated information is available four weeks after amendments have been approved.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section.
Fee Information

Mature students guide

Definition Guidance for students who will be over 21 by 1 September in the year they start their course.
Withheld information
Timescale Of Availability A paper copy of the guide is no longer available.
Electronic Availability
Other Formats Available Printouts are available from The Records Management Section, Policy and Planning, Old College, South Bridge, Edinburgh EH8 9YL, tel 0131 651 4099, email recordsmanagement@ed.ac.uk
Fee Information

eBulletin

Definition University newsletter for staff and students published on the Internet.
Withheld information
Timescale Of Availability Published nine times a year. Available from the date of issue.
Electronic Availability
Other Formats Available A printout from the web page(s) is available from the Records Management Section
Fee Information

Bulletin

Definition University newsletter for staff and students.
Withheld information
Timescale Of Availability Published four times a year. Available from date of issue.
Electronic Availability
Other Formats Available A paper copy is available from Communications and Marketing, The University of Edinburgh, 48 Pleasance, Edinburgh, EH8 9TJ, tel: 0131 650 1000, email communications.office@ed.ac.uk
Fee Information

Annual Review

Definition Annual review including summary financial information. This is distinct from the University Financial Accounts.
Withheld information
Timescale Of Availability Published annually. Available from the date of issue.
Electronic Availability
Other Formats Available A paper copy is available from Communications and Marketing, The University of Edinburgh, 7-11 Nicolson Street, Edinburgh, EH8 9BE, tel: 0131 650 1000, email communications.office@ed.ac.uk
Fee Information

See also "Undergraduate Prospectus"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

See also "Postgraduate Prospectus"

Definition See "13.1 Student Administration and Support - Course Information" for main entry.
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information

Student factsheet

Definition Numbers of students by level and method of study
Withheld information
Timescale Of Availability
Electronic Availability
Other Formats Available
Fee Information


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